1. Define the account segments

1. Click Maintain, Default Information, General Ledger.
2. Click Account Segments tab.
3. On line 1, type GL Account for the Segment Description.
4. Under Length, type the number of characters your general ledger (GL) accounts will have.
5. In the Separator option, select a dash.
6. On line 2, type the description of the segment for the Segment Description (that is, Department).
7. Under Length, type the number of characters your segment will have.
8. Click OK button.

 NOTE: Your GL account IDs will need to conform to the defined format. The maximum number of characters in an account number is 15, including separators. 

2. Changing GL account IDs to conform to the defined segments

1. Go to Maintain Chart of Accounts and select an account.
2. Click Change ID.
3. Enter Account ID with the appropriate format (example: account 10000 becomes account 10000-00).
4. Click OK.
   • This changes the account ID on the chart of accounts and on all transactions that use the account
5. Repeat for all applicable accounts.