1. Start the W-2 Setup Wizard.
2. On the step, Do you use multiple payroll data files for the same federal EIN? click Yes, I use multiple payroll data files for this EIN.
3. In the Multiple Payroll Data Files window, click Save to export the payroll data file.
4. Check the Payroll Data Names to be merged. Click Merge.
5. Click Yes to Have you included payroll data files with all employees for the filing?.
6. The merge process will begin. With large databases this may take a while. Don’t interrupt the process.
7. Click Continue when prompted. The files will be merged.
8. Continue the W-2 / W-3 process normally, see What is the process for filing my W-2s and W-3s?.

Alternative Method

1. Open the company that won’t be used to print the W-2s.
2. Click Reports & Forms, Payroll.
3. Print the Yearly Earnings Report.
4. If merging data for more than two companies, repeat steps 1-3 as needed.
5. Open the main company.
6. Click Maintain, Employees/Sales Reps.
7. Select an Employee ID
8. Click Employee Beginning Balances.
9. Using the Yearly Earnings Report, enter the payroll amounts from the other company.
10. Click Save, then Close.
11. Repeat for each applicable employee.
12. Run the W-2s; the total payroll amounts will now be included.