Prior versions required a copy of the live company before closing the quarter. After quarter-end processing, the live company no longer contained the monthly data required for quarterly reports. Users ran those reports from the copy company instead.
Sage 100 version 2018 and later no longer requires this workaround. Sage 100 can process payroll in a future quarter when the current quarter remains open. Payroll uses the check date as the posting date.
Cause
Resolution
Important considerations
Perform Period End Processing at the end of each quarter.
Complete Year End Processing before processing payroll for a new year.
Year-end processing updates time-off accruals.
Year-end processing updates direct deposit YTD values.
Year-end processing resets deduction balances.
NOTE:
Year-end and period-end processing perform important payroll updates. Review the related documentation before processing payroll in a new year.
Process payroll in a future quarter
Before you begin, enable the required role setting. Go to Library Master, Security, Role Maintenance, Security Options tab and enable "Allow Out of Quarter Check Date in Payroll Data Entry".
CAUTION:
This option allows users to post payroll entries to prior years and future periods.
Open Payroll, Main, Payroll Data Entry.
Enter the Pay Cycle information.
When the warning appears, click Yes:
"Warning! Calculated pay period ending date, X/X/XXXX is not in the current quarter in Payroll Options. Do you want to continue?"
Enter the check date.
When the next warning appears, click Yes:
"Warning! X/X/XXXX is not in the current quarter in Payroll Options. Do you want to continue?"
Click OK.
Enter payroll data for employees.
Run Payroll Tax Calculation.
Review or print the Payroll Data Entry Audit Report.
Review or print the Employer's Expense Report.
Print Checks/DD stubs.
Update the Check Register.
Update the Daily Transaction Register.
After processing
The system posts payroll checks to the future quarter. Complete Period End Processing when you’re ready to close the current quarter.