• Enter zero (0) for Rate. IMPORTANT: The rate must be zero, so nothing calculates automatically for vacation and sick time.
• Start field holds the number of hours carried over from the prior year. Enter any available hours the employee is entitled that is carried forward from the prior year.
• If applicable, enter the Earned amount. Since no Rate is entered, the Earned field does not automatically increment during the payroll process. You can manually enter the yearly hours the employee is entitled in this field. Note: If you wish to calculate on each payroll, you will need to manually update the Earned field as the employee earns vacation or sick time.
• Taken field holds vacation or sick hours used. This field will be automatically updated when the employee uses vacation time and is paid during a payroll process
• The Balance field is calculated by adding the Start hours plus Earned hours and minus Taken hours (Start+Earned-Taken=Balance).

Vacation and sick time calculations and parameters - Frequently Asked Questions (FAQ)