There are different settings that control how the Accounts Payable Print Checks task uses bank accounts as follows:

1. In Accounts Payable, from the File menu, select Company Settings, AP Settings.
2. Click [Check Settings] or [Payments Settings].
3. Under Bank account use method, there are two options as follows:
   
   
   • Operator specifies for entire check run - When you use this option, Accounts Payable pays all the invoices that you have selected for payment with a bank account that you specify at the time you print checks in the Print Checks task.
   
   
   • System automatically assigns per distribution - When you use this option, Accounts Payable assigns bank accounts to your invoice distributions when you enter them. When you use the Print Checks task, you specify a bank account and Accounts Payable pays the invoice distributions selected for payment with an assigned bank account that matches the bank account you specified.

   
   When you select the System automatically assigns per distribution option as your Bank account use method, bank accounts are assigned to invoices when you enter them in Accounts Payable according to the following bank account retrieval hierarchy:

   1. Job - When an invoice distribution has job information and that job has a bank account (Setup , Jobs , AP and GL tab , AP bank) then that bank account is assigned to the invoice.
   2. General Ledger prefix - When an invoice distribution has no job information, or if the job does not have a bank account, then a bank account is assigned based on the prefix of the expense account in General Ledger (Setup , Prefix/Base , [Prefix name] , [Fiscal Settings] , AP Bank).
   3. Default bank account - When the General Ledger prefix does not have a bank account, then the default bank account in Accounts Payable settings is used. This setting is at File , Company Settings , AP Settings , [Check Settings] , Default bank account.
      If no bank account is assigned to an invoice, then you cannot print checks for that invoice until you manually assign a bank account or change the Bank account use method to Operator specifies for entire check run. If you changed your Bank account use method to System automatically assigns per distribution from Operator specifies for entire check run, then you must manually assign a bank account to all the invoices that you previously entered. Changing this option does not retroactively assign a bank account to your invoices. See the link below for more information on how to manually assign a bank account to an invoice.
   4. Under Print Checks reports, there is one setting that affects how Accounts Payable prints checks as follows:
      • Print using MICR encoding - This option is for use with a third-party software application called Create-A-Check. When you select the Print using MICR encoding check box, you must also select System automatically assigns per distribution. There is no need to enter a bank account when you print checks. All invoices selected for payment are automatically paid with the bank accounts assigned to those invoices during invoice entry. Your checks also save to a text file by default instead of printing directly from a printer.

   5. When you create refund credit or deposit invoices in Property Management, the bank is assigned to the invoice as follows:
      • Refund Credits - This task uses the Operating bank you specify for the property (Setup , Properties , Controls tab).
      • Refund Deposits and Refund Interest - These tasks use the bank specified under the Bank Accounts section for the property (Setup , Properties , Controls tab). If you select Operating Bank Acct, the Operating bank is assigned to the refund invoice. If you select Deposit Bank Acct, the bank you specify in the Deposit Bank Account field on the Deposits tab is assigned to the refund invoice.