| How do I record or post a one-sided or out of balance entry in General Ledger? |
Description | General Ledger settings can allow one-sided entries where the net total debit and credits of the batch are not equal. One-sided entries do not always correct an out of balance ledger. Verify the ledger is out of balance (debits do not equal credits) and that a one-sided entry is the correct solution. |
Resolution | Making a one sided entry can cause General Ledger to be out of balance, before recording one sided entries it is advisable to review How do I reconcile General Ledger if it is out of balance?. One sided entries are typically used to complete a previously posted out of balance transaction when a portion of the entry is missing.
- From the General Ledger File menu, select Company Settings, GL Settings.
- Click Processing Options.
- Under Force Zero Proof, select No.
Note: Take note of your original setting. - Click OK twice.
- From the GL, Tasks menu, select Record Entries.
- Record your one-sided entry and click Finish.
- Click Start to print your journal to a file or printer. If you are prompted to post entries, click No.
Note: One sided entries will not post automatically. - From the Tasks menu, select Post Entries.
- Select the Post out of balance batches check box.
- Click Ranges, select the batch for the one-sided entry that you entered above, and click OK.
- Click Start to post your entries and print your journal to a file or printer.
- Review the post entries journal and verify that everything posted successfully.
- From the General Ledger File menu, select Company Settings, GL Settings, Processing Options. Restore the original Force Zero Proof setting.
- Click OK twice.
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