Solution Properties
Solution ID:
222924250017770
Last Modified Date:
Tue May 27 18:50:57 UTC 2025
Taxonomy Path:
Category//Transactions
Author:
LegacyAuthorUS
Reversing an accounts payable invoice from the prior year
Description
Cause
Resolution

 NOTE: Reverse prior years' (archived year) transactions to maintain a clear audit trail instead of voiding them. For example, if you made payments to a previous year's invoice, you must reverse it before reversing the invoice.

Reversing an open invoice from the prior year (archived year)

  1. Open the current company with company administrator rights.
  2. Open 4-2 Payable Invoices/Credits.
  3. Display the prior year's accounts payable invoice that you're reversing.
  4. Click Edit, Copy Invoice.
  5. Click File New.
  6. Edit, Paste Invoice.
  7. In the Invoice# box, change the number to reflect that it's a credit invoice. For example, add CR to the end of the invoice number.
  8. Click Edit, Period.
  9. Select 0-Prior Year.
  10. Select Yes on the message that confirms the posting period 00 affecting the opening balance.
  11. In the grid, change the Quantity to a negative number and press Enter.
  12. Select File and Save.
  13. The Job Costs entry window displays. Enter the appropriate Job Description, Cost Code, and Cost Type. 
  14. In the Cost box, enter the cost as a negative amount.
  15. Select File and Save.
  16. Open the archived company and void the 4-2 Payable Invoice/Credit.
[BCB:154:Chat 100 Contractor US:ECB]

 

 

 

 

 

Steps to duplicate
Related Solutions

Correct an Accounts Payable check from the prior year (period zero)

Apply an Accounts Payable credit to an accounts payable invoice