Before you begin

Confirm that the GL is already out of balance between debits and credits, as this is the only scenario in which a corrective out of balance (OOB) entry should be made. Run the GL Detail specifically, and as of the latest date on record, to check if there is a true OOB between debits and credits.

To correct an out of balance General Ledger, enter a one-sided journal entry. The procedure is similar to entering a double-sided journal entry.

To assign the Allowed Out-of-Balance Journal Entries option to a Role

1. Open Library Master, Main menu, then Role Maintenance.
2. Select the applicable Role.
3. Access the Security Events tab.
4. Expand General Ledger.
5. Select the Allow Out-of-Balance Journal Entries checkbox.
6. Click Accept.

To assign a Role to a User Logon

1. Open Library Master, Main menu, then User Maintenance.
2. Select the applicable User Logon.
3. Access the Maintenance tab.
4. Select the applicable Company Code and Role from the column dropdown lists.
5. Click Accept.

Perform the following steps to enter a one-sided journal entry

1. Open General Ledger, Main menu, General Journal Entry.
2. For Source Journal, select the journal code.
3. For Entry Number, enter the source journal number.
4. For Posting Date, enter the transaction date.
5. For Reversing Date, leave the date blank.
6. For Journal Comment field, enter a descriptive comment (if necessary).
7. Click Lines tab, enter individual lines, and click Accept.
8. Click One when prompted with the message: "This journal is out of balance...".
9. Print and update the General Journal.

How to set up user Roles and set up security and permissions for users to access tasks and options in Role Maintenance for Sage 100