How do I create a pre-notification (prenote) for direct deposit or ACH

Open 5-2-1 Employees.
Display the employee.
Click the Direct Deposit tab.
Select the Use Direct Deposit box.
From the Status field select,1-Prenote.
In the Routing# box, type the routing number of the employee's bank.
In the Account# box, type the employee's bank account number.
From the Rate Type field, select the type of deposit.
In the Amount/Rate box, type the rate.
From the menu bar, select File, Save.
If required by your bank, repeat Steps 1-10 above for each employee

Enter and process sample payroll records

Open 5-2-2 Payroll Records.
In the Employee box, enter the employee.
In the Period Start box, type the period start.
In the Period End box, type the period end.
In the Check Date box, type today's date.
In the Check# box, type a sample check number.
From Payroll Type menu, 3-Hand Computed.
In the Quarter box, enter the quarter.
In the State box, type the state.
In the Salary box, type .01.
From the File menu, Save.
Open 5-2-5 Direct Deposit File Manager.
In the Payroll Check Date box, type the check date.
In the Deposit Date box, type the deposit date.
Click Start.
Click OK to the message, number records will be processed for direct deposit."
After the direct deposit file is processed, the Select destination file screen appears.
Select the location in which to save the file and click Save
- Notes
  - The default destination is:
    - Sage 100 Contrractor (SQL) version 20 and later \\Server\Sage100Con\Company\[CompanyName]\Files\Direct Deposit\Payroll
    - Sage 100 Contractor version 19 and earlier X:\MB7\[Company Name]\Direct Deposit\Payroll (where X: is your network drive).
  - The file you save is the direct deposit pre-note you send to your bank.
Click OK to the message, Direct Deposit Process Complete.
Click Yes to the message, Do you want to print the Direct Deposit file report?
From the File menu, Print.
Enter and process regular payroll checks for your employees.
Note: When you enter the regular timecards, clear the Direct Deposit box on the 5-2-2 Payroll Record.

Important Note: Do not post these records to the GL (5-2-6)

After you receive the account verification from your bank

Void the sample payroll records you created for the pre-notes

Open 5-2-2 Payroll Records.
Display each sample payroll record.
From Edit menu, Void Payroll Record.
Click Yes to the message, "You are about to void this record. Do you want to continue?"

Make the employees active for direct deposit

Open 5-2-1 Employees and display each employee who is set up for a direct deposit.
Click the Compensation tab.
In the Direct Deposit Information group box, click the Status menu, 3-Active.
From the File menu, Save.

Option 2:

Set up the vendor's ACH account as a pre-note

Open 4-4 Accounts Payable
Display the vendor
Click the ACH Payment tab.
Select the Enable ACH Payment box.
From the Status field select,1-Prenote.
In the Routing# box, type the routing number of the employee's bank.
In the Account# box, type the employee's bank account number.
From the menu bar, select File, Save.
If required by your bank, repeat Steps 1-10 above for each vendor

Enter and process sample payroll records

Open 4-3-1 Select Invoices to Pay
In the Vendor box, enter the vendor.
Click Display Invoices
On one of the invoices, set to pay for $1
From the File menu, Save.
Open 4-3-2 Pay vendor screen, select the vendor to be paid $1.
Change Pay now by to ACH Payment. Click Pay Vendors. It will bring up the Vendor ACH Payment File screen
Enter the date of the payment and deposit date and click Create File
A Select destination file screen appears.
Select the location in which to save the file and click Save
- Notes
  - The default destination is:
    - Sage 100 Contrractor (SQL) version 20 and later \\Server\Sage100Con\Company\[CompanyName]\Files\Vendors
    - Sage 100 Contractor version 19 and earlier X:\MB7\[Company Name]\Vendors (where X: is your network drive).
  - The file you save is the Vendor pre-note you send to your bank.
Click OK to the message, ACH Payment File creation and Process Complete.
Click Yes to the message, Do you want to print the ACH file report?
From the File menu, Print.

After you receive the account verification from your bank

Void the sample vendor payment records you created for the pre-notes

Open 4-4 Accounts Payable
Display each vendor
Click the Open Invoice button at the bottom and drill down on the invoice for the ACH
Click Payment at the bottom, drill down on the payment and void it

Make the vendors active for ACH

Open 4-4 Accounts Payable and display each vendor who is set up for ACH.
Click the ACH Payment tab.
In the Enable ACH Payment box, click Edit Banking Information
In the ACH Account Status menu, change it to 3-Active.
From the File menu, Save.