Step 1: Set up the employee's account

1. Open 5-2-1 Employees, and display the employee.
2. Click the Direct Deposit tab, and select the Enable direct deposit box.
3. Select 1-Prenote from the Status menu.
4. Type the routing number of the employee’s bank in the Routing# box.
5. Type the employee’s bank account number in the Account# box.
6. Select the type of deposit in the Rate Type menu.
7. In the Amount/Rate box, type the rate.
8. Select File and Save.
9. Repeat steps 1-8 above for each employee, when required.

Step 2: Enter and process sample payroll records

1. Open 5-2-2 Payroll Records.
2. Enter the employee in the Employee box.
3. Type the period start in the Period Start box.
4. Type the period end in the Period End box.
5. Type today's date in the Check Date box.
6. Type a sample check number in the Check# box.
7. Select 3-Hand Computed from the Payroll Type menu.
8. Enter the quarter in the Quarter box.
9. Type the two-letter state abbreviation in the State box..
10. Type 0.01 in the Salary box.
11. Select File and Save.
12. Open 5-2-5 Direct Deposit File Manager.
13. Click the Direct Deposit File tab.
14. Type the check date in the Payroll Check Date box.
15. Type the deposit date in the Deposit Date box.
16. Click Start.
17. Click OK to the message, "[number] records will be processed for direct deposit."
18. After processing the direct deposit file, the Select Destination File window appears.
19. Select the location to save the file, and click Save.
20. The default destination is \\ServerName\CompanyName\Direct Deposit.
21. The file you save is the direct deposit prenote you send to your bank.
22. Click OK to the message "Direct Deposit Process Complete."
23. Click Yes to the message "Do you want to print the Direct Deposit file report?"

Step 3: Enter and process regular payroll checks for your employees

Clear the Direct Deposit box on the 5-2-2 Payroll Records when you enter the regular timecards.

Step 4: After bank notification, void the sample payroll records and change the employee's account status to 3-Active

1. Open 5-2-2 Payroll Records.
2. Display each sample payroll record.
3. Select Void Payroll Record from the Edit menu.
4. Click Yes to the message "You are about to void this record. Do you want to continue?"
5. Open 5-2-1 Employees, and display each employee set up for direct deposit.
6. Click the Direct Deposit tab.
7. Click the Status menu and select 3-Active.
8. Click File and Save.