| Box | Description | Determined by |
| 1 | Federal Taxable Wages | Total YTD Unadjusted Gross Wages + Taxable Add-ons - Non-Taxable Deductions
(Source: 5-2-1 Employees; Earnings) |
| 2 | Federal Income Tax Withheld | Total YTD amounts for calculations which are derived from Tax Type: 5-Federal Income Tax
(Source: 5-2-1 Employees, Calculations tab; YTD data is gathered from the appropriate row.) |
| 3 | Social Security Wages | Total YTD Social Security Wages
(Source: 5-2-1 Employees; Earnings) |
| 4 | Social Security Tax Withheld | Total YTD amounts for calculations which are derived from Tax Type: 1-Employee Social Security
(Source: 5-2-1 Employees, Calculations tab; YTD data is gathered from the appropriate row.) |
| 5 | Medicare Wages and Tips | Total YTD Medicare Wages
(Source: 5-2-1 Employees; Earnings) |
| 6 | Medicare Tax Withheld | Total YTD amounts for calculations which are derived from Tax Type: 2-Employee Medicare
(Source: 5-2-1 Employees, Calculations; YTD data is gathered from the appropriate row.) |
| 7 | Social Security Tips | Not Applicable |
| 8 | Allocated Tips | Not Applicable |
| 9 | Advance EIC Payments | Determined by the payroll calculation setup. The system prints the amount for all calculations which are designated as 9 in the W-2 Box of 5-3-1 Payroll Calculations.
No W-2 code is needed. |
| 10 | Dependent Care Benefits | Determined by the payroll calculation setup. The system prints the amount for all calculations which are designated a 10 in the W-2 Box of 5-3-1 Payroll Calculations.
No W-2 code is needed. |
| 11 | Non-qualified Care Benefits | Determined by the payroll calculation setup. The system prints the amount for all calculations which are designated a 10 in the W-2 Box of 5-3-1 Payroll Calculations.
No W-2 code is needed. |
| 12 | See Instructions for Box 12 | Determined by the payroll calculation setup. The system prints the amount for all calculations which are designated a 12 in the W-2 Box of 5-3-1 Payroll Calculations. For the W-2 code, see the IRS booklet titled Instructions for Forms W-2 and W-3, in the section titled "Form W-2 Reference Guide for Box 12 Codes." |
| 13 | Check Boxes | Statutory Employee: Not applicable.
Retirement Plan: if information appears in Box 12 of the W-2 with a code of D, E, F, H, or S, this check box will be selected. For Retirement to be selected on W-2s, select the Retirement check box on the Compensation tab of the 5-2-1 Employees window.
Third-party sick pay: For third-party sick pay to be selected on W-2s, select the Third-Party Sick Pay check box on the Compensation tab of the 5-2-1 Employees window. |
| 14 | Other | The amount that prints in box 14 of the W-2 is determined by the 5-3-1 Payroll Calculations setup.
The system will print the amount for all calculations which are designated a 14 in the W-2 Box of 5-3-1 Payroll Calculations.
For the W-2 code, see the IRS booklet titled Instructions for Forms W-2 and W-3, in the section titled "Form W-2 Reference Guide for Box 12 Codes." |
| 15 | State | State(s) entered in the selection criteria when printing 5-4-3 W-2s.
(Source: Employers State Identification number (State ID#) from 7-2 Company Information.) |
| 16 | State Wages, Tips, Etc. | Payroll records
(Source: 5-2-2 Payroll Records) |
| 17 | State Income Tax | Payroll records
(Source: 5-2-2 Payroll Records) |
| 18 | Locality Name | Payroll records
(Source: when the District# is entered in the selection criteria when printing 5-4-3 W-2s, the Locality Name is pulled from 5-3-6 Local Payroll Tax.) |
| 19 | Local Wages, Tips, etc. | Payroll records
(Source: 5-2-2 Payroll Records) |
| 20 | Local Income Tax | Payroll records
(Source: 5-2-2 Payroll Records) |