Information

• Set up a reimbursement pay for expenses incurred by an employee that aren’t part of taxable wages. For example, mileage reimbursement and gasoline reimbursement.
• Tax items in the Pay Setup window aren’t available when reimbursement is the pay type. Reimbursement pays aren’t subject to taxes.
• Reimbursement pays don’t affect W-2s or quarterly reports.

Create the pay

1. Go to Payroll, Setup, Pays.
2. Enter a Pay ID and Description for this pay.
3. In the Pay type dropdown, select Reimbursement. The items in the window change to reflect this selection.
4. Enter the applicable information for this reimbursement pay. If you enter a JC Category and select Distribute to JC, the pay is subject to job proration and fringes.
5. Click Save, and then click Close.
6. You can enter and modify this pay for an employee by going to Employee Setup, Pays.