Retain YTD Totals information

Close year moves all month, quarter, and year-to-date totals to the appropriate prior month, prior quarter, or prior year-to-date boxes in the employee setup.

There can be some pays, deductions, or fringes that need to carry their totals over to the new year. For example, you might want to retain year-to-date totals for employees' accrued vacation or for an unpaid employee loan.

When you retain year-to-date totals, the retained amounts become the accumulated totals in the employee setup for the new Payroll year. If you don't retain the totals, closing the year resets the year-to-date balances to zero.

Check the Retain YTD Totals setting

Verify each pay, deduction, and fringe to see if the setting is correct for Retain YTD totals at close year.

1. Go to Payroll, Setup, and select Pays, Fringes, or Deductions.
2. Click Next and verify the Retain YTD totals at close year setting.
3. Select or clear the Retain YTD totals at close year box, as appropriate.
   1. Press the TAB key twice.
   2. Select or clear the Retain YTD totals at close year box.
   3. Click Save.
4. Click Next to review another item.
5. Click Close.
6. Repeat these steps for other setup items.