Steps to verify if Retain YTD totals at close year is set correctly

Close year moves all month, quarter, and year-to-date totals to the appropriate prior month, prior quarter, or prior year-to-date boxes in the employee setup. However, there may be some pays, deductions, or fringes that should carry totals over to the new year. For example, you might want to retain year-to-date totals for employees' accrued vacation or for an employee loan that has not been entirely paid. When you retain year-to-date totals, the retained amounts become the accumulated totals in the employee setup for the new Payroll year.

Verify each pay, deduction, and fringe to see if the setting is correct for Retain YTD totals at close year.

Review the settings as follows:

1. From the Setup menu, select Pays.
2. Click Next and verify the Retain YTD totals at close year setting.
3. Select or clear the Retain YTD totals at close year check box, as appropriate.
   1. Press the TAB key twice.
   2. Select or clear the Retain YTD totals at close year check box.
   3. Click Save.
4. Click Next to review the next pay.
5. Click Close when finished.
6. From the Setup menu, select Deductions, and repeat steps 2-4 to review each deduction.
7. From the Setup menu, select Fringes, and repeat steps 2-4 to review each fringe.