Note: There are provisions for W-2 reporting in order to comply with the Affordable Care Act. Visit www.irs.gov for more information.

If you have not already setup the fringe to track employer-sponsored health care costs:

1. From the Payroll Setup menu, select Fringes.
2. Enter the Fringe ID and description.
   Note: This fringe is for W-2 reporting purposes only.
3. Clear all of the Distribute to Check boxes.
   Note: Clearing these boxes will prevent Payroll form sending the cost amounts for this fringe to General Ledger and Job Cost. If you want the costs for this fringe to be sent to General Ledger and Job Cost, Leave the Distribute to boxes selected.
4. Click Save and Close.

Enter the employer sponsored-health care costs using Enter Checks:

1. From the Payroll Tasks menu, select Enter Checks.
2. Enter the applicable Employee and Period end date.
3. Click Fringe and enter the applicable fringes and year to date fringe amounts.
4. Click Process, clear all Calculation frequency check boxes and click OK.
5. Click Manual, enter a Check number and Check date and click OK, then click Accept Check.
   Note: The check date should be a date in the applicable reporting year.
6. After entering all applicable checks, from the Tasks menu, select Post Checks and post the manual checks.

What formulas are commonly used on a W-2 or T4 Slip?
How do I set up a Fringe ID?
How do I set up ACA in Sage 300 Construction and Real Estate?