Feature added in version 25.1 Version 25.1 introduces the ability to mark General Ledger accounts as inactive. See training for this new feature. Make an individual account inactive - Turn on Audit Setup Activity.
- Go to General Ledger, Setup, Accounts.
- Select the account and press ENTER twice.
- Mark the Inactive check box.
- Click Save.
- Repeat steps 3 through 5 for other accounts.
- Click Close.
- Turn off Audit Setup Activity.
To learn more about this feature and how to make base accounts or prefixes inactive, see instructions in the Help Topics. Before version 25.1, you can use the options below as workarounds. Versions 24.3 and earlier Edit the account name You can add "Do Not Use" to the description of unused accounts (Setup, Accounts). Don't delete old accounts. If you delete old accounts with a transaction history, historical reports may not print correctly or appear out of balance. See more information about archiving General Ledger accounts. Change to a Control Account You can make the account (Setup, Accounts) a Control Account to stop entries being made in General Ledger. If full Control Accounting is in place, select the Type of Control Account and specify which applications can use the account. See more information about Control Accounts.
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