Solution Properties
Solution ID:
223924150028362
Last Modified Date:
Mon Jun 28 18:29:15 UTC 2021
Taxonomy Path:
Category//Transactions
Author:
LegacyAuthorUS
An Accounts Payable invoice was deleted with the wrong accounting date
Description

Cause

Resolution
  1. Review AP Settings, Invoice Settings, Accounting Date usage to determine what should be the appropriate date for the invoice date:
    • If set to Invoice Date, invoice date on Step 3 should be the void date
    • If set to Date received, then the invoice date can be the original invoice date and the date received needs to be the void date
    • If set to Entered, then the invoice date can be the original invoice date and the accounting date needs to be the void date
    • Or you can change the setting to Date Entered for the correction and change it back after corrections are complete (ask users to stay out of Accounts Payable during the correction)
  2. Locate additional job information if needed:
    1. Go to Job Cost, Inquiry, Entries, Entries by Batch.
    2. Find the batch number.
    3. Add any needed columns like Extra, Commitment, etc for information not on the AP Transaction List report.
  3. In Tasks, Enter Invoices, re-enter the invoice with the same information and distributions, but use the accounting date from the deletion.
    Note: Refer to How do I create an AP transaction report or find deleted AP invoices?" to review the deleted invoice.
  4. In Tasks, Change Invoices, delete the invoice again. Select Specific Date and enter the correct date for the reversing entry.
    Note: Refer to What date should I use for my accounting date reversal when I change or delete an Accounts Payable invoice?"
Steps to duplicate
Related Solutions

How do I enter an invoice in Accounts Payable?
Why is a deleted invoice showing as a credit on the Open Invoices with Cutoff Date report in Accounts Payable?