1. Open Payroll, Setup, Department Maintenance
2. At the Department field, select the department for which you want to set up security.
3. Select Security to open the Department Security dialog box
4. At the User Code field, enter the user codes or group codes for which security should be granted.
5. Accept , then close Department Maintenance

Note:

• If there are no users or groups defined, 'All Users' is displayed. This allows access to department information for all users.
• All Payroll windows and reports are secured, with the exception of Federal & State eFiling and Reporting, Period End Processing, and the entire Payroll Setup menu. If security is required for these exceptions, access can be assigned using Library Master Menu Security Maintenance.
• Authorization is verified in four ways, depending on the nature of the window or report:
  • If the window prompts for a single employee number, for example, in Employee Maintenance, the selected employee number is verified against the authorized user codes in the Department Security window in Department Maintenance.
  • If the user is not authorized for the selected department, a "Not Authorized" dialog box appears and the selection is cancelled.
  • If the window or report prompts for a range of employee numbers, for example, on the Employee Listing, the user must be authorized for all departments in the range or the "Not Authorized" dialog box appears.
  • If the window or report accesses all departments or an undefined range of departments, for example, on the Quarterly Pay Period Recap report, the user must be authorized for all departments defined in Department Maintenance. Additionally, when a user attempts to access any of the windows or reports that make up the payroll cycle, the user is denied access unless authorized for all departments of all employees in the current pay cycle.