Sage support doesn't provide tax advice. Consult your tax advisor or visit the IRS.gov/instructions for full 941 deposit schedule instructions.

If you can't select an option or enter amounts, check that you chose the correct depositor type in Sage BusinessWorks.

Liability is less than $2,500.00 for the quarter

1. When the Form 941 appears on the screen, click to go to page 2.
2. Select the first option in Box 16 on Page 2, then go to Part 3.

Monthly depositor

1. When the Form 941 appears on the screen, click to go to page 2.
2. Select the second option in Box 16. The amounts will appear in the monthly liabilities for the quarter.
   • The amounts you see or enter show your liabilities for each period, not when you paid deposits.
     
     NOTE:

     The tax liability for the quarter must equal your total taxes shown on Line 12.

Semiweekly depositor

1. When the Form 941 appears on the screen, click to go to page 2.
2. Check the third option in Box 16. You were a semiweekly scheduled depositor for any part of this quarter.
3. Click OK on the message Semiweekly depositors must complete the 941 Schedule B.
4. The amounts will appear in the Schedule B automatically.
   • The amounts you see or enter show your liabilities for each period, not when you paid deposits.
   • Edit any figures on the Schedule B as needed to reflect the correct liability.

Potential Issues

• Can't enter amounts? Check line 12 of your 941 to see your liability. Use this amount to select the correct depositor type.
  For example: If your liability from Line 12 is less than $2,500.00, you need to check the first option. You can't select Monthly or Semiweekly.
• Make sure you've selected the correct tax depositor type. Refer to the IRS.gov/instructions or consult with your tax advisor.
• Reconcile your numbers with the amounts in your Sage BusinessWorks to identify and correct any discrepancies. See Reconcile your 941 figures to your Sage BusinessWorks payroll for full instructions.
• You can modify the amounts highlighted in blue on the Form 941. Click in the blue field and enter the correct amount.