Solution Properties
Solution ID:
223924950046825
Last Modified Date:
Mon Jul 06 21:45:30 UTC 2026
Taxonomy Path:
Category//Transactions
Author:
legacyauthor
Create and use repetitive invoices in Sage 100 Accounts Payable
Description
Deleting Repetitive Invoices doesn't impact Vendor Maintenance or existing records related to the Vendor assigned to a Repetitive Invoice.
Cause
Resolution

Create a repetitive invoice

Access repetitive invoice entry

  • Open Accounts Payable, Main menu, Repetitive Invoice Entry

Enter vendor and reference details

  • Select a vendor in the Vendor No. field
  • Enter a reference code

NOTE:

The reference code is user defined and allows multiple entries for the same vendor.

 

Define billing information

  • Enter a billing cycle
    • Example: Use M for monthly or Monday, and Q for quarterly
  • Enter a start billing date
  • Enter the number of payments
    • Enter 0 if the total count is unknown

Enter invoice values

  • Enter the invoice amount
  • Specify the term code, discount amount, original amount, and bill-to date

NOTE:

The system automatically tracks Date Last Billed and Times Billed during processing.

 

Enter distribution details

  • Go to the Lines tab
  • Select a general ledger account
  • Enter the amount

Save the invoice

  • Click Accept to save the entry

Process repetitive invoices

Open repetitive invoice selection

  • Open Accounts Payable, Main menu, Repetitive Invoice Selection

NOTE:

If you use batches, click the # button to assign the next batch number, then click OK.

 

Select invoices

  • Enter the selection criteria
  • Click Proceed
.

NOTE:

The Clear button becomes available after invoices are created.

 

Review and print invoices

  • Click Print to print the Invoice Register
  • Review the invoices carefully

Update or correct invoices

  • If invoices are correct, print the Invoice Register and update
  • If invoices are incorrect, don’t update the Invoice Register

Make corrections

  • Open Invoice Data Entry to correct selected invoices
  • To restart the process:
    • Open Repetitive Invoice Selection
    • Click Clear to remove all selected invoices
    • Update the repetitive invoice entry, then reselect

NOTE:

Changes in Invoice Data Entry affect only the current invoice and not the repetitive template.

 

Confirm updates

  • Reprint the invoice and Invoice Register
  • Update the Invoice Register

Invoice numbering

  • The system assigns invoice numbers using:
    • Reference code + invoice date

      EXAMPLE:

      RENT053110

       

      [BCB:155:Chat 100 US:ECB]  
Steps to duplicate
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