Deleting Repetitive Invoices does not impact Vendor Maintenance or existing records related to the Vendor assigned to a Repetitive Invoice.

To create a repetitive invoice:

1. Open Accounts Payable, Main menu, Repetitive Invoice Entry
2. Select a vendor in the Vendor No. field and enter a Reference code
   • Note: A reference code is user defined and allows multiple repetitive invoice entries to be maintained for the same vendor
3. Specify a Billing Cycle
   • Example: M may be used to represent monthly or Monday billings, and Q for quarterly billings
4. Specify a Start Billing Date
5. Enter a number in the Number of Payments field. Enter 0 if # of payments is unknown.
6. Enter an amount in the Invoice Amount field
7. Specify the Term Code, Discount Amount, Original Amount, Bill to Date, etc.
8. The Date Last Billed and Times Billed fields are tracked by the system as the entry is used during Repetitive Invoice Selection and when the invoices are updated.
9. Go to the Lines tab, select a GL Account and enter a dollar amount in the Amount field.
10. Click the Accept button to save.

To use Repetitive Invoices:

1. Open Accounts Payable, Main menu Repetitive Invoice Selection.
   • Note: If using batches, click the # button to obtain the next available batch number and click OK
2. Enter the appropriate selection criteria and click Proceed
   • Note: If invoices are created, the Clear button becomes available
3. Click the Print button to print the Invoice Register.
4. If invoices are correct, print the Invoice Register when prompted and update.
   • If invoices are incorrect, do not update the Invoice Register
   • If selection is correct but need to correct Invoice, select invoice in Invoice Data Entry.
5. To start the selection process again, open Accounts Payable, Main menu, Repetitive Invoice Selection.
   • Click the Clear button. Note: This clears all invoices from the selection.
   • Make the necessary changes to the Repetitive Invoice Entry and/or re-enter the Repetitive Invoice Selection.
   • If changes need to be made to the invoices, open Accounts Payable, Main menu, Invoice Data Entry
     • Note: This only fixes the current invoice and does not change the repetitive invoice.
   • Reprint the invoice and Invoice Register to confirm the corrections.
   • Update the Invoice Register

Note: Invoices selected for payment are assigned an invoice number consisting of the invoice Reference Code, followed by the invoice date entered (for example, RENT053110