Verify that the tax amounts from 5-2-2 Payroll Records, Payroll Reports, Federal and State Tax Forms, and eFiling by Aatrix are correct.

Verify Federal Tax amounts

1. Print 5-1-3-21 Federal Tax Report, for Check Date 01/01/20## through 12/31/20##.
2. Print the 5-4-1 941/Schedule B/941-V Reports for quarters 1 through 4.

The Federal tax, Social Security, and Medicare totals must match for the 5-1-3-21 Federal Tax Report and the 5-4-1 941/Schedule B/941-V Reports.

Verify State Tax amounts

1. Print the 5-1-4-21 State Tax Report for Check Date 01/01/20## through 12/31/20##.
2. Print the 5-1-4-61 State Quarterly Wage Report for quarters 1 through 4.
3. Print the 5-1-4-66 Quarterly Earnings Report for quarters 1 through 4.
4. Print the 5-4-2 State Forms report for quarters 1 through 4.

The totals from the 5-1-4-21 State Tax Report, 5-1-4-61 State Quarterly Wage Report, and 5-1-4-66 Quarterly Earnings Report must match the combined totals from the 5-4-2 State Forms reports.

 NOTE: If your company works in multiple states, you must print the state tax reports for each state. 

Verify Employee Earnings

• Print the 5-1-9-31 YTD Earnings Report
• Compare totals to the combined totals from the 5-4-1 941/Schedule B/941-V Reports

Determine the discrepancy if the totals don't match

1. Review your 5-3-1 Payroll Calculations and identify payroll calculations with Calculation Type 1 - Deduct from Employee or 2 - Add to Gross category. Such as, 401K deduction that isn’t subject to Federal Income tax. If such calculations are present, the 5-1-9-31 and 5-4-1 941/Schedule B/941-V reports won’t match because the 5-1-9-31 report considers the hourly wages or salaries as Gross Wages. The Form 941 accounts for hourly wages, salaries, taxable deductions from employees, and taxable Add to Gross calculations. In that case, the 941 matches your 5-1-4-21 Federal Tax report, you can process your tax forms.
2. Check the 5-2-2 Payroll Records for invalid Check Dates. For example, Check Date of 01/01/2016 on a payroll check for the 2017 calendar year. Or Check Date of 01/01/2017 on a Quarter 4 payroll check.)
3. Review the 5-2-2 Payroll Records for invalid Quarter assignments. Run a Payroll Repair in menu 5-3-7. The Payroll Repair will alert you about Quarter/Check Date variances.
4. Run a Payroll Repair in menu 5-3-7. It alerts you about Social Security and Medicare discrepancies, Quarter/Check Date variances, un-computed payroll records, un-posted payroll records.
5. Open the menu 5-4-1 Federal Forms or 5-4-2 State Forms and click Options, Update Forms, and Automatic Update to ensure you’re using the latest version of the tax form.