After archiving the oldest payroll year in the Database Administration for Sage 100 Contractor, these steps are applied to the Payroll Archive company database for the appropriate year.

If you have a Closed Payroll Year in menu 5-3-8 and haven't archived it, print T4s from the current company database.

To print your T4s

1. Open 5-4-1 Federal Tax Forms and eFiling and select T4 Official Form.
2. From the Year menu, select the correct year.
3. Click Run Report.
4. If prompted to update, click Automatic Update, then Next and Close to complete the update.
5. On the T4/RL-1 window, Select T4 Official Report and select OK.
6. On the T4 Canada Setup Wizard window, click Next.
7. Complete the Company Information and click Next.
8. On the Multiple Payroll Data Files window, select the appropriate radio button and click Next.
9. When selecting the option to process Multiple Payroll Data Files, another window appears asking you to choose an option.
10. After choosing the appropriate option in the Multiple Payroll Data Files window, the T4 Preparer window appears. Review the information and click Next Step.
11. On the Verify Employee Information window, select Verify information and click Next.
12. On the Verify Exemption Information window, select Verify information and click Next.
13. On the Verify Wages window, select Verify wages and click Next.
14. The T4 Printing and Filing Options window appears.
15. Select the appropriate Option and click Next.
    •  Tip: If you don't wish to eFile your T4s, verify the two eFile boxes are unchecked.
16. On the T4/T5018 Preparer select window, click Next.
17.  This is just an information window telling you what you have selected to do, you can print this window by clicking Print.
18. On the T4 Employee Report -Tax Forms and eFiling window, click Print Final and OK.
19. On the Print window, verify your printer settings and click OK.
20. On the T4 Employee Instructions -Tax Forms and eFiling window, click Print Final and OK.
21. On the Print window, verify your printer settings and click OK.
22. On the Tax Forms and eFiling window, click Next Step and continue selecting Print Final, OK, and Next Step until all forms are printed.