The Inactive setting was introduced in version 12.1.

The Inactive box in Setup, Vendors, General tab will exclude the vendor from selection lists in some tasks (see the exception list in the note below).

The vendor will still be accessible in reports and inquiries, however, some of the default reports and inquiries may have a built in condition to exclude vendors that are inactive.

Notes:

• The Inactive setting only prevents new invoices and commitments from being entered for that vendor. Inactive vendors can still be selected in Change Invoices, Record Manual/Print Quick Checks, Record Payments by Credit Card, Select Invoices to Pay, Print Checks, and Generate Electronic Payments. Open invoices can still be paid on inactive vendors. To prevent payments on open invoices for inactive vendors, you will need to pay or reverse the remaining open invoices for that vendor. This does not remove the inactive vendors from the task lists but will prevent invoices from being paid by mistake.
• Vendors marked Inactive will still be included for 1099s/T5018s if they meet the 1099s/T5018s criteria.
• On reports and inquires that use the AP - Vendor record, the Inactive condition (Inactive Not equal to Value box checked) can be setup permanently with licenses for Report Designer and Inquiry Designer. Tasks that show the vendor list (and can be conditioned) would NOT be able to be saved permanently.