Note: If Accounts Receivable is installed and an Accounts Receivable Master file is present for the company being processed, cash receipts must be entered in the Accounts Receivable application.

1. From the Tasks menu, select Enter Cash Receipts.
2. Enter the deposit information and click OK.
3. Enter each payment into the grid. If the payment is for an existing draw, the invoice number will prefill and cannot be changed. If the payment is for a new draw, no invoice number is permitted.
4. Click Totals to verify the total deposit amount entered, then click Close to return to the grid.
5. Click Finish if no more entries are to be made. Otherwise, return to step 3.
6. Change the options displayed in the Print Selection window or accept the defaults.
7. Click Start.
8. Review the Cash Receipts Journal to verify totals and to check for errors.

Notes:

• When the total deposit amount is positive and cash receipt entries are posted in Job Cost, a deposit transaction is created and posted automatically in Cash Management.
• When the total deposit amount is negative and cash receipt entries are posted in Job Cost, an adjustment transaction is created and posted automatically in Cash Management.
• After a deposit has been posted, but not cleared and/or reconciled in Cash Management, additional cash receipts may be entered using the same deposit information. However, when an existing deposit is edited, the total deposit amount cannot be negative.
• After a deposit has been cleared or reconciled in Cash Management, you can no longer edit the deposit in Job Cost. You can create a new deposit or adjustment transaction for Cash Management by using a different Deposit ID and/or Deposit date in the Deposit Information window.

How do I work with Billings and Deposits in JC?