Solution or Workaround: Reprint Checks considerations

Before you use Reprint Checks, be aware of the following considerations:

• You cannot use Reprint Checks to change the order in which the checks originally printed.
  Example: You have five checks: check 1 to check 5. You cannot use Reprint Checks to switch the vendor that is on check 5 with the vendor that is on check 1.

• Check numbers are voided if they are not included in the new range of check numbers in the Reprint Checks task.

  Example: You have five checks: check 1 to check 5. You want to reprint check 1 to check 5, and start with check 2. When you finish reprinting the checks, check 1 is a void because that check number is no longer used. Your five checks printed on check numbers 2 to 6.

• The Reprint Checks task stops if check numbers that already exist are encountered. You must continue the Reprint Checks task and enter a new starting check number. You are required to finish reprinting your checks before you can use any other Accounts Payable tasks.

  Example: You have four checks: check 1 to check 3, and check 5. Check 4 is not used. You want to only reprint checks 1 to 3. You can start your reprint with check numbers 1, 2, or 6 without a problem. If you start your reprint with check 3, the Reprint Checks task prints checks 3, 4, and then stops when check 5 is encountered. Select Reprint Checks from the Tasks menu, and then enter check 6 or any other unused check number in the Starting check box. After you specify a new Starting check number, you can continue with the Reprint Checks task as usual.

• The Reprint Checks task stops if any unused check numbers are encountered in the range of checks you want to reprint. Check numbers before the unused check number are reprinted. Any check numbers after the unused check are not reprinted. You can reprint your checks again to skip the unused check number. You are not required to continue reprinting your checks.

  Example: You have four checks: check 1 to check 3, and check 5. Check 4 is not used. In the Reprint Checks task, if you enter check 1 in the Reprint from check box, and enter check 5 in the To check box, then the Reprint Checks task stops when check 4 is encountered. Checks 1 to 3 reprint normally. If you want to reprint check 5, repeat the Reprint Checks task again. From the Tasks menu, you can select Reprint Checks, and then enter check 5 in the Reprint from check and To check boxes. After you specify a new Starting check number, you can continue with the Reprint Checks task as usual.

• The Reprint Checks task stops if you include any manually voided checks in the range of checks you want to reprint. Check numbers before the manually voided check number are reprinted. Any check numbers after the manually voided check are not reprinted. You can reprint your checks again and skip the manually voided check number. You are not required to continue reprinting your checks.

  Note: Manual voids are checks you voided in the Void Checks task. Overflow voids are checks voided in order for multiple invoices to print on multiple check stubs during the Print Checks process. See the link below for more information about reprinting checks and overflow voids.

  Example: You have five checks: check 1 to check 5. Check 4 was manually voided. In the Reprint Checks task, if you enter check 1 in the Reprint from check box, and enter check 5 in the To check box, then the Reprint Checks task stops when check 4 is encountered. Checks 1 to 3 reprint normally. If you want to reprint check 5, repeat the Reprint Checks task again. From the Tasks menu, you can select Reprint Checks, and then enter check 5 in the Reprint from check and To check boxes. After you specify a new Starting check number, you can continue with the Reprint Checks task as usual.

• The Reprint Checks task stops if you include any manual checks (Tasks > Record Manual Checks) in the range of checks you want to reprint. Check numbers before the manual check are reprinted. Any check numbers after the manual check are not reprinted. You can reprint your checks again and skip the manual check number. You are not required to continue reprinting your checks.

  Example: You have five checks: check 1 to check 5. Check 4 is a manual check. In the Reprint Checks task, if you enter check 1 in the Reprint from check box, and enter check 5 in the To check box, then the Reprint Checks task stops when check 4 is encountered. Checks 1 to 3 reprint normally. If you want to reprint check 5, repeat the Reprint Checks task again. From the Tasks menu, you can select Reprint Checks, and then enter check 5 in the Reprint from check and To check boxes. After you specify a new Starting check number, you can continue with the Reprint Checks task as usual.

You can use the Reprint Checks task (Tasks > Reprint Checks) to renumber your checks as in the following example:

Example: You printed five checks, numbered from 1 to 5. Your printer jammed when printing check 3 and now you cannot use that check. Checks 4 and 5 did not physically print. The Check Register report shows that all the checks printed normally. You can use the Reprint Checks task to reprint checks 3 to 5, but start with check number 4. After you reprint your checks, check 3 is a void and the checks that formerly printed with numbers 3 to 5 are now printed with numbers 4 to 6.

Notes:

• If you printed checks with a wrong check date, and reprint with the correct date, the original check is voided/reversed to the original / incorrect date.
• The check status in Cash Management needs to be Open. Click here for steps and considerations on changing the status of a transaction in Cash Management.
  
  

Verify the range of checks you want to reprint as follows:

1. From the Reports menu, select Cash Management > Check Register.
2. Enter the range of check numbers that you want to reprint in the Check numbers from and to boxes.
3. Click [Print Preview] to view the report.
4. Verify that the checks you want to reprint are on this report.
5. Note whether or not there are voided checks anywhere in the range of checks that you want to reprint.
   Note: If there are voided checks, determine whether they are manual voids or overflow voids. Manual voids are checks you voided in the Void Checks task. Overflow voids are checks voided in order for multiple invoices to print on multiple check stubs during the Print Checks process.
6. Click [Close] and then click [Cancel].

Verify the Accounts Payable CD you use as follows:

1. From the Help menu, select About Accounts Payable.
2. Note the Accounts Payable CD you use.
3. Click [OK].

See the link below for additional considerations to be aware of when reprinting checks.

Reprint your checks as follows:

1. Back up your entire data folder. See the link below for more information.
2. From the Tasks menu, select Reprint Checks.
3. Enter the bank account.
4. In the Reprint from check box, enter the first check number that you want to reprint.
5. In the To check box, enter the last check number that you want to reprint.
6. In the Starting check box, enter the check number that you want your reprinted checks to start with.
   Note: Reprinted checks are renumbered and start with the check number entered in the Starting check box. The check number is prefilled by incrementing by one the last printed check for the bank account. If you are using checks with preprinted check numbers, make sure that the number you enter matches the number of the first check that will print.
7. Enter the check date.
8. Continue with Reprint Checks as you would for Print Checks.