To prepare for Affordable Care Act reporting, gather the following employee information:

Note: Additional information and definitions can be found on the IRS website. See Instructions for Forms 1094-C and 1095-C (2015) for more information.

• Employees' ACA Exemption status
• Employees' Plan Coverage Code
• Employees' Plan Share Amount
• Employees' Safe Harbor Code
• The plan Policy origin code.
  Note: If any of the above information changed during the calendar year, gather the original information, the new information, and the month that the information changed.
• For employees participating in a company self-insured plan:
  • Social Security Number or Date of birth, and names and for all covered individuals.
  • Months of coverage for covered individuals.
• For have employees that elected to receive their 1095-C forms electronically, verify they have a valid email address.

Gather the following Employer information:

• Determine if your company is an Applicable Large Employer.
  • If your company is an Applicable Large Employer, determine how many forms you will be filing.
• Determine if your company is part of an Aggregate ALE group.
  • If your company is part of the aggregate ALE group, determine which company's filing will be designated as the Authoritative Transmittal.