Use this solution if you need late charges assessed from some late charge Steps, but excluded from other Steps (i.e. include on Step 1 but exclude on Step 2). If you need to exclude all late charges for specific charge types, refer to How do I exclude specific charge types from being assessed late charges in Property Management?

To exclude a charge type from specific late charge Steps, use a Subject to formula in the late charge setup:

1. Set up a formula to use as the late charge step's 'Subject To' formula.
   1. In Property Management, from the Tools menu, select Formulas.
   2. Click New.
   3. If you want to exclude only one charge type, set up the following formula (ChargeType represents the charge type you want to exclude from some late charge steps):
      Summary Charge Type (PM Open Item) <> "ChargeType"
   4. If you want to exclude more than one charge type, set up the following formula:
      Summary Charge Type (PM Open Item) <> "ChargeType" AND Summary Charge Type(PM Open Item) <> "ChargeType2"
      Tip: For more information about which Property Management records you can use for late charge formulas, refer to the Property Management Help topic, "Formula records."
   5. Click OK.
   6. Type a name for your formula, then click OK.
   7. Click Close.
2. Add your formula to the appropriate late charge Step on the property or lease.
   1. Go to the Late Charges tab on the property or lease:
      • To access property late charge settings, from the Setup menu, select Properties, select the property, and then select the Late Charges tab.
      • To access lease late charge settings, from the Tasks menu, select Manage Leases, Change Lease, select the lease, and then select the Late Charges tab.
   2. Select the appropriate Step tab at the bottom of the window.
   3. In the 'Subject To' formula list, select the formula you set up in step 1 above.
   4. Repeat for any additional late charge Steps on the lease and/or property as needed.
   5. Repeat for any additional leases and/or properties as needed.
   6. Click Close.

Changes to the property setup affect new leases that you start for the property. Changes do not affect existing leases. Each pre-existing lease that you want to change must be updated individually.

Property Management Late Charges