Setting up a two-step late charge:

 NOTE: The following steps are using the example from above. You may need to make different selections based on your late fee terms, for example, if the fee is a flat amount instead of a percent. 

1. Turn on Audit Setup Activity. This is needed to be able to enter the Next Fee Date. Refer to article How do I use Audit setup activity?
2. In Property Management, from the Tasks menu, select Manage Leases, and Change Lease.
3. Select the lease, then click the Late Chgs tab.
4. Select the Step 1 tab.
   1. Mark the Active box.
   2. In the Late Charge type field, select Fee.
      1. Click the ...> button on the right side.
      2. Select the Frequency as Monthly.
      3. Select the Repeat Factor as Once/Delinquent Pmt.
      4. Click Close.
   3. In the Calculation Type field, select Percentage.
      1. Click the ...> button on the right side.
      2. Enter the Percent as 5.000000.
      3. Click Close.
   4. In the Grace Period Type field, select Grace Days.
      1. Click the ...> button on the right side.
      2. Enter the Number of Days as 5.
      3. Click Close.
   5. Enter the Next Fee Date as the 1st of the month.
5. Select the Step 2 tab.
   1. Mark the Active box.
   2. In the Late Charge type field, select Fee.
      1. Click the ...> button on the right side.
      2. Select the Frequency as Monthly.
      3. Select the Repeat Factor as Once/Delinquent Pmt.
      4. Click Close.
   3. In the Calculation Type field, select Percentage.
      1. Click the ...> button on the right side.
      2. Enter the Percent as 5.000000.
      3. Click Close.
   4. In the Grace Period Type field, select Grace Days.
      1. Click the ...> button on the right side.
      2. Enter the Number of Days as 10.
      3. Click Close.
   5. Enter the Next Fee Date as the 10th of the month.
6. Select the Late Chgs General tab.
7. Make any selections needed for the rest of your late charge terms. For example, if the late fee is to be based on the Total Charge or the Remaining Balance (Process by box), or if items that are paid but were paid late should still be assessed a late fee (Process Paid-Late Items checkbox).
8. Repeat this process for any additional leases.
9. Turn off Audit Setup Activity. Refer to article How do I use Audit setup activity?
10. If you want this late fee set up to be the default for any new leases created, complete this same setup in Setup, Properties, Late Chgs tab.

Workflow: You will need to run the generate Late Charges process twice each month, once on the 6th for the 5-day grace and then again on the 11th for the 10-day grace.

1. Tasks, Create Charges, Late Charges.
2. Select Trial Run unless you are ready to create, then select Create Entries.
    NOTE: Always select Trial Run until the journal shows the desired charges. Then select Create Entries and use the Prefill button to ensure you are using the same dates and selections from the last Trial Run.
3. If this is the run for the 5-day grace, enter a Cutoff Date that is after the 5th but before the 10th. If this is the run for the 10-day grace, enter a Cutoff Date that is after the 10th.
4. Enter the desired Transaction Date and Accounting Date to be used on the late charges.
5. Select any desired Ranges or Conditions.
6. Click Start.
7. Review the journal. If this is a Trial Run, you can make corrections to the leases and run another Trial Run.

How do I use Audit setup activity?

Property Management Late Charges