How to set up jobs, phases, and cost codes?

Summary

Information about jobs, phases, and cost codes and how to set them up in Sage 50 Accounting.

Jobs – A job is a project you can set up to track profitability for different business processes or tasks
- For example, a landscaping company can set up jobs for each landscaping project
- The benefit to setting up jobs is that you can track all the costs and revenues associated with a certain project
Phases (Available in Sage 50 Premium Accounting and higher) – A phase is a segment of a job. A phase can be defined as a specific period of time or a specific type of activity
- For example, the landscaping company can have phases such as designing, planting, and maintaining
Cost Codes (Available in Sage 50 Premium Accounting and higher) - A cost code is a specific cost within a phase. Using cost codes can give you a greater level of detail for the job
- For example, for the landscaping company you could have two cost codes for planting flowers, one for materials, and one for labor

Go to the Customers & Sales Navigation Center, select Jobs, and then click New Job
Enter a Job ID and general information about the job such as start date, end date, and percent complete.

Go to the Customers & Sales Navigation Center, select Jobs, and then click New Phase
Enter a Phase ID, description, and specify if the phase uses a cost type or cost code.

Go to the Customers & Sales Navigation Center, select Jobs, and then click New Cost Code
Enter a Cost Code ID, Description, and select the cost type

You can use job statuses to help you keep track of your jobs more effectively. Go to the Customer & Sales Navigation Center, select Jobs, and then click Set Up Job Defaults
- You can use the predefined job statuses or set up your own custom statuses
- You can view statuses for your jobs on the Job List and the Job List report
You can create up to 5 custom fields for jobs
- Go to the Customer & Sales Navigation Center, select Jobs, and then click Set Up Job Defaults
- Use these fields to track additional information about your jobs

For hands-on instruction in setting up and using the job costing feature, refer to Job Costing training.