How do I reprint a W-2 form for an employee?

Option 1: Reprint Completed W-2s

1. Click Employees & Payroll.
2. Click Forms, Federal Forms (W-2,940,etc).
3. In the Payroll Tax Form Selector window, click Federal.
4. Select 20XX W-2\W-3 from the list of Available Forms.
5. Select the year under Select Filing Period.
6. Click OK.
7. Select Reprint Completed W-2s.
8. Click Next.
9. Choose which copies to reprint.
   
   Note: If only the Employer Copies option is available, skip to Section 2:
   
   • Employee Copies
   • Federal Copies
   • State Copies
   • Employer Copies
10. Select whether you want to print an Original or Record Copy.
11. Click Next.
12. Choose All Employees or Selected Employees.
13. Click Next.
14. The W-2 form will now display.
15. Click the Print Final button.
16. Click Next Step to print the remaining copies that you selected.

Option 2: eFile or Print Incomplete W-2s

1. Click Employees & Payroll.
2. Click Forms, Federal Forms (W-2,940,etc).
3. In the Payroll Tax Form Selector window, click Federal.
4. Select 20XX W-2\W-3 from the list of Available Forms.
5. Select eFile or Print Incomplete W-2s.
6. Choose Select My Own Options and then select Print Employee W-2s.
7. If an employer copy is not desired, uncheck Print Employer Copy under the Additional Options section.
8. Click Next.
9. Select the desired option for Divider Sheets and click Next.
10. Click Next on the Review Data screen.
11. Once the W-2 employee records window loads, select the right arrow in the upper left corner to navigate the to the desired employee's W-2 page.
12. When the desired record is located, select the Print Final button.
13. Select OK on the paper warning and verify the proper paper is in the printer for the W-2 employee copy.
14. In the Print set up window that appears, verify the number of copies, paper source, printer and alignment.
15. Select Pages from and enter from and to the page number of the employee's record.
16. Select OK to print the W-2.
17. Once the W-2 is printed and verified, select File and then Exit.
18. Select Yes on the Cancel Reports window.
19. Select Close on the W-2/1099 Preparer window.