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How do I change the starting check number for Accounts Payable or Payroll checks?

Created on  | Last modified on 

Summary

Update the starting check number for Sage 300 CRE Accounts Payable or Payroll checks.

Description

The Accounts Payable and Payroll use the Last AP Check and Last PR Check on the Cash Management bank account to determine the next check number. When you print checks in Accounts Payable or Payroll, the check number is one digit higher than the number in the Last AP Check or Last PR Check section. If these boxes contain incorrect information, you may receive an error message, or incorrect check numbers will prefill for the next check number when you print checks. If Payroll and Accounts Payable use the same Cash Management bank account, the Last AP Check box in Cash Management (Setup, Bank Accounts, Last Transactions) may update incorrectly when a Payroll check is voided and reissued with the same check number.

Resolution

  1. Turn on Audit Setup Activity. See How do I use Audit setup activity?.
  2. In Cash Management open Setup menu, select Bank Accounts.
  3. Select the Bank account from the list.
  4. On the Last Transactions tab, in the Last AP Check or Last PR Check fields, type the appropriate check number in the Number box.
    For example, if you want to begin printing on check number 1005, type 1004. You do not need to modify the Date or Amount.
  5. Click Close.
  6. Turn off Audit Setup Activity.

Note: If the sequence was altered in AP, it was likely due to the setting: Manual check updates Last Check number check box, in AP settings. See How do I prevent manual checks from changing my check number sequence?

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