How do I modify a T4 format?

Note: Up to six Other Information codes may be entered in a T4 format that you set up. If your employer needs to enter more than six Other Information codes on T4s, you will need to set up a separate T4 format for this purpose. Follow the same steps below, omitting step 7. T4 forms generated for the purpose of entering additional other information codes should be submitted to the government on a separate diskette.

1. In Payroll, select Tools, Modify Forms, T4 Formats.
2. Enter a T4 form ID to use for this T4 format and a Description.
3. Enter an Employee minimum (if applicable).
4. Click the Amounts tab.
5. Most of the required information for the T4 format is provided for you. If you need to enter additional information, use Boxes 44, 46, 50, and 52 to imclude any additional pays, deductions, or fringes by clicking Pays, Deducts, or Fringes. Click Help for details about the amounts that print in certain boxes on the T4 forms.
6. In Other Information boxes of this window to enter up to six codes and amounts that relate to employment commissions, taxable allowances and benefits, deductible amounts, and other entries (if applicable). Refer to the Canada Customs and Revenue Agency for a list of valid codes and their descriptions.
7. Click Save, then Close.

Note: Payroll generates a T4 record for each province in which an employee has YTD Gross Pay (Employee Setup, Provinces window) for the year being reported.