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Set up bartering (customers and vendors trading goods or services)

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Summary

To clear entries posted for customers that are also vendors, create an asset-clearing account to use in both modules. Use this process for customers who barter their services or goods with a vendor in Sage BusinessWorks.

Description

Cause

Resolution

  1. Create a new General Ledger (GL) account. Select GL, Accounts, Maintain Chart of Accounts.
  2. Click New. For example, account number 1299.00 Clearing Account with Account class selected as Posting.
  3. In AR, define a new Sales Account for account 1299.00. Use description Clearing Account.
  4. Select AR, Utilities, Sales Accounts, Maintain. Use the binoculars to select the next undefined sales account, and define it.
  5. Post an AR credit memo by selecting AR, Transactions, Credit Memo. Apply it to the original invoice. Use the Distribution button to distribute the amount to the sales account defined in step 2.
  6. Post an AP credit memo for the same amount as the AR credit memo. Select AP, Invoices, Credit Memo and apply it to the original invoice. Distribute to the new clearing General Ledger account number.

Example entry:

Date

Date		 JNL Reference No Description/Accounts Debits Credits
6/21/23 A/R Sam's Hrdwr Credit Memo, #33    
    1299.00 Contra Clearing Account 150.00  
    1210.00 Accounts Receivable   150.00
6/21/23 A/P Sam's Hrdwr Credit Memo, #125    
    3010.00 Accounts Payable 150.00  
    1299.00 Contra Clearing Account   150.00

 

NOTE:

If it’s important to update the vendor 1099 field, set up the 1299.00 Contra Clearing Account as a Cash Account in Cash Management (CM). Create a credit memo as stated above in Accounts Receivable. Rather than create a credit memo in Accounts Payable, use Enter Handchecks to close the invoice. Make sure the cash account selected for the check is 1299.00, the Contra Clearing Account. By using a handcheck instead of a credit memo, the transaction updates the vendor 1099 field correctly.

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