How to correct a posted payroll record after paying an employee

1. Open menu 5-2-2 Payroll Records.
2. Recall the record.
3. Click Edit, Print. Print report 5-2-2-21.  
4. Write down the Record#, Period Start, Period End, Check Date, and Check#.
5. Click the Calculations tab.
6. Write down the Net Pay amount and any Override calculation amounts for entry on the corrected payroll record.
7. Click Edit, Void Payroll Record.  Click Yes to the message, "You’re about to void this record..."
8. Click Yes on the message, "Existing ledger transaction found for this payroll record..."
    NOTE: If you post this in summary, click OK to the message regarding unable to void the ledger transaction.  Click OK to the message regarding voided payroll and cost records.  
9. Click OK on the message, "Payroll record, cost records, and ledger transaction have been voided."

1. Open a new 5-2-2 Payroll Record.
    NOTE: Don't copy the original payroll record; it won't change the payroll type from 1-Regular to 5-Advance. 
2. Enter the Employee.
3. Enter the information from the voided record: Period Start, Period End, Check Date, and Check#.
4. Uncheck the Direct Deposit box if checked.
5. From the Payroll Type pick list, choose 5-Advance.
6. Enter the Quarter from the voided record.
7. Enter the two-letter State abbreviation from the voided record.
8. In the Advance field, enter the Net Pay from the voided record.
9. Choose File, Save.
10. Open 5-2-6 Post Payroll to GL.
11. Post the payroll advance to the correct posting period and checking account.
12. Verify the Advances Withholding calculation is present and Active on the 5-2-1 Employees record.

 NOTE: For an underpaid employee, add this amount to their corrected net pay payroll record. If overpaid, the corrected net pay is $0.00; if not, enter Yes in the override field and adjust to $0.00 for withholding. The future payroll will deduct any overpayment after the final computation. 

1. Open 5-2-2 Payroll Records and recall the original payroll record.
2. Click Edit, Copy Payroll Record.
3. Click File New.
4. Click Edit, Paste Payroll Record.
5. Enter the required corrections to the payroll record, if applicable.
6. Click File, Save.
7. Open 5-2-3 Compute Payroll.
8. Click Trial Compute.  Click Compute.
9. Open 5-2-2 Payroll Records and recall the record.
10. Confirm that the calculations displayed on the Calculations tab align with the calculations on the original check.
11. Override any values that need correction on the Calculations tab.
12.  Open 5-2-3 Compute Payroll and click Trial Compute, Compute.
13.  Open 5-2-3 Compute Payroll.  Click Final Compute.  Click Compute.
14.  If the employee was underpaid, open menu 5-2-4 Payroll Checks and print the paycheck.
15.  Open 5-2-6 Post Payroll to GL.  Select the correct posting period and Checking Account, and specify the record to post.
16. Click Post Payroll,