How to purge obsolete purchase orders

CAUTION: Use caution when working with the below product functionality. Always create a backup of your data before proceeding with advanced solutions. If necessary, seek the assistance of a qualified Sage business partner, network administrator, or Sage customer support analyst.

Use the Purge Obsolete Purchase Orders utility to remove all obsolete purchase orders whose Purchase Order Date, Last Receipt Date, Last Issue Date, or Last Invoice date are on or prior to the entered date to provide additional file space in the Open Purchase Order file. A purchase order is obsolete if the following date properties are on or prior to the purge date entered:

• Purchase Order Date
• Last Receipt Date
• Last Issue Date
• Last Invoice Date

1. Open Purchase Order, Utilities menu, Purge Obsolete Purchase Orders
2. For Remove Obsolete Purchase Orders Dated on or Before, enter a date
3. If desired, enter an Operand other than All, to cover a range of orders or a specific order number
4. Click Proceed
5. Click Yes at the prompt, "Do you want to remove obsolete purchase orders dated on or before ?" (Or click No if you changed your mind.)

All populated dates fields listed above must be prior to the 'on or before' date in order to meet the requirement for purging, not just the purchase order date.

This function purges all open or completed purchase orders but, no backordered purchase orders