New York Family Leave Act Instructions

 NOTE: In the 2022.0 release and higher, Sage 50 will automatically create Family Leave Insurance fields in new companies for the respective states. Use the instructions below for setting up Paid Family Leave in a secondary state, or setting it up in a company created before 2022.0. See State Paid Family and Medical Leave (PFML) enhancements in Release 2022.0.

For more information regarding specifics of the new policy, refer to the New York State Paid Family Leave site:
https://www.ny.gov/programs/new-york-state-paid-family-leave

First, ensure you’ve installed the most recent tax update. It can be downloaded from Sage 50—U.S. Edition: Download Portal.

1. In the product, from the Maintain menu, select Payroll > Employee Defaults.
2. The Employee Defaults window appears. Click the Employee Fields tab.
3. In the next available/blank field, place your cursor in the Field Name field and type:
   NYPFL.
4. Select a General Ledger Account to associate with the new deduction.
5. Place a mark in the checkbox under the Calc column.
6. Under the Formula column, place your cursor in the field, click the magnifying glass and select NYPFL from the drop-down list.
7. Click the button under the Adjust column.
8. The Calculate Adjusted Gross window appears. On the left, place a mark in the checkbox under the Use column for the Gross Field Name.
9. Click the OK button.
10. You’re returned to the Employee Defaults window. Click the OK button.

For any employees that are NOT subject to the New York Paid Family deduction, such employees who live in another state, for example New Jersey, follow the steps to deactivate the NYPFL deduction:

1. From the Maintain menu, select Employees/Sales Reps.
2. Select an employee record that you wish not to withhold the NYPFL deduction for during regular payroll runs.
3. After the record is selected, click the Employee Fields tab.
4. Locate the NYPFL field that you created in step 3 in the first set of instructions above. Under the Use Defaults column for the row, remove the mark in the checkbox.
5. Under the Calc column for the same row, remove the mark in the checkbox.
6. Click the Save button in the toolbar. Repeat steps in this section 1-6 for any other employees not subject to New York Paid Family Leave employee deductions.