Washington Paid Family Leave Act setup instructions

 NOTE: 

Beginning in 2019, the PFL tax applies to employees and in certain cases employers (those with over 50 employees and those who chose to contribute).

For more information regarding the specifics of the new tax, refer to the Washington State Employment Security Department’s web site:
https://esd.wa.gov/paid-family-medical-leave

First, ensure you’ve installed the latest Payroll Solutions update. For more information on how to obtain the update or verify installation, see How to install updates. Follow the instructions below to enable the calculation when completing payroll tasks in Sage 50.

Employee setup

1. In the product, from the Maintain menu, select Payroll, Employee Defaults.
2. The Employee Defaults window appears. Click the Employee Fields tab.
3. In the next available/blank field, place your cursor in the Field Name field and type WAPFL
   You may enter another name, if so desired, within the allowed character limitations.
4. Select a General Ledger Account to associate with the new deduction.
5. Place a mark in the checkbox under the Calc column.
6. Under the Formula column, place your cursor in the field. Click the magnifying glass and select WAPFL EE from the drop-down list.
7. Click the button under the Adjust column.
8. The Calculate Adjusted Gross window appears. On the left, place a mark in the checkbox under the Use column in the Gross field.
9. Click OK.
10. On the Employee Defaults window, click OK.

Employer Setup

1. In the product, from the Maintain menu, select Payroll, Employee Defaults.
2. The Employee Defaults window appears. Click the Company Fields tab.
3. In the next available/blank field, place your cursor in the Field Name field and type:
   WAPFLER (Note: Another name for the field can be entered if so desired, within the allowed character limitations).
4. Select a General Ledger Account to associate with the new deduction.
5. Place a mark in the checkbox under the Calc column.
6. Under the Formula column, place your cursor in the field. Click the magnifying glass and select WAPFL ER from the drop-down list.
7. Click the button under the Adjust column.
8. The Calculate Adjusted Gross window appears. On the left, place a mark in the checkbox under the Use column in the Gross field.
9. Click OK.
10. On the Employee Defaults window, click OK.

For the WAPFL tax to calculate accurately: Ensure that the Special 1 & Special 2 fields on the employee record have a value of 0 in the Additional Withholding column. If the business has fewer than 50 employees, they can elect to shift the total tax amount to the employees. To do this place a 1 in the additional withholding column on the Special 1 field.