I forgot to enter the Subcontract number on a 4-2 AP invoice and the AP invoice is paid and linked to T&M invoice job cost records

Summary

I want to add a subcontract number on a paid Accounts Payable (AP, A/R) invoice.

Resolution

  1. Open a new record in menu option 4-2 Payable Invoices/Credits.
  2. In the Invoice# box, enter the invoice number.
  3. In the Subcontract# box, enter the Subcontract number.
  4. In the Vendor box, enter the vendor number.
  5. In the Job box, enter the job number.
  6. If the job uses phases, enter the correct phase number in the Phase box.
  7. In the Description box, enter a description.
  8. In the Invoice Date box, enter the date of the invoice.
  9. In the Due Date box, enter the invoice due date.
  10. In the Discount Date box, enter the discount due date. This is the last day by which the vendor can receive payment for you to receive a discount.
  11. In the Status list, select the invoice status 4-Paid.
  12. In the Type list, click the invoice type 1-Contract.
  13. In the grid, enter the same information that is displayed on the paid status AP invoice that is missing the Subcontract#.
  14. Click the Change the posting period icon, located on the toolbar, in the upper right. Change the posting period to match the posting period of the invoice that was missing the Subcontract#.
  15. Save the invoice. This invoice will affect the Subcontract and its Invoiced to date value, but will not affect job costs or the general ledger.

Solution Properties

Solution ID
230610021730167
Last Modified Date
Sat Jun 10 02:17:30 UTC 2023
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