How to enter an accounts payable vendor credit memo

Open the payable invoices/credits window

Open 4-2 Payable Invoices/Credits.

Enter credit memo details

1. Enter the credit invoice number in the Invoice# box.
2. If the credit invoice is for a purchase order, enter the purchase order number in the Order# box.
3. If the credit invoice is for a subcontract, enter the subcontract number in the Subcontract# box.
4. Enter the vendor number in the Vendor box.
5. Enter the job number in the Job box.
6. Enter the phase number in the Phase box, if applicable.
7. Enter a brief statement in the Description box.
8. Enter the invoice date in the Invoice Date box.
9. Enter the date payment is due in the Due Date box.
10. In the Discount Date box, enter the same date as the Due Date.
11. Leave the Shipping box blank.
12. Leave the Reference# box blank.
13. In the Status list, choose 1-Open.
14. In the Type list, choose 2-Memo.

Enter credit details in the grid

1. For each item, enter a brief statement about the credit in the Description cell.
2. Enter the quantity of items as a negative amount in the Quantity cell.
3. Enter the price for a single item in the Price cell.
4. Enter the expense ledger account number in the Account cell.

Save the credit invoice

Click File, Save.