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AP Import Variable format invoices uses incorrect payment type (version 25.2)

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Summary

Accounts Payable Import Invoices Variable format doesn't use the Default Payment Type assigned on the vendor. Sage 300 CRE assigns the Check type to the invoice instead in version 25.2.

Description

Import Invoices assigns Check as the payment type to all invoice distributions. It doesn't use the Default Payment Type assigned on the vendor.

This issue occurs in version 25.2 when the following criteria are both true:

  • You don't select Default Payment Type in Accounts Payable, AP Settings, Invoice Settings, Distribution Settings,
  • You don't define a payment type on the APD record in the Import Invoices file (Variable format)

Resolution

We released a fix for this issue in Version 25.2 Update 2. Download and install the latest version.

Workaround

  1. Go to Accounts Payable, AP Settings, Invoice Settings, Distribution Settings.
  2. Select Default Payment Type.
  3. Save the changes and close your settings.

By selecting this setting, you don't have to specify the payment type on the import file. Accounts Payable will use the payment type assigned on the vendor setup.