Choose an option below based on which period you want to change. Reverse the invoice Reverse the invoice without affecting a prior period but keep the original invoice. - In Accounts Payable, from the Tasks menu, select Enter Invoices.
- Enter an invoice exactly like the one you want to reverse with these differences:
- Change the invoice number slightly - you can’t enter two invoices with the same invoice number
- Type a current accounting date. This effectively becomes the accounting date of your reversal
- Enter the amount as a negative number, so that this invoice and the original invoice net to zero
- Click Accept invoice and then click Finish.
- Create a zero dollar check using a check date in the current period. You can print the check or record a manual check to pay the two invoices together.
Delete the invoice Delete the invoice without affecting the prior period. Change the date on the invoice Change the accounting date on the invoice to a current period date, and then change the invoice. - In Accounts Payable, from the Tasks menu, select Change Invoices.
- Enter the Vendor and Invoice information.
- In the Accounting Date column, type a current accounting date. This is the accounting date Accounts Payable uses for your invoice changes.
- If you don't see Accounting Date, change the date in the Invoice Date or Received column
- This option depends on your accounting date settings in AP Settings
- Click Accept invoice without making any other changes.
- In the Reversal Accounting Date window, select Revised accounting date. This creates debit and credit entries in the current accounting period that net to zero. Click OK.
- Click Finish.
- Make the appropriate changes to the invoice as usual in Tasks, Change Invoices. Because you changed the accounting date to a current period, changes you make now don’t affect prior periods.
[BCB:156:Chat 300 CRE US:ECB]
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