A posted Time and Materials invoice is linked to the job cost record.

When voiding the T&M invoice, you selected No on the prompt: "Do you want to reset the Billing Status to Open on the job cost records?"

The Time and Materials invoice posts to accounting period 1, but the default period remains set at period 12 of the prior fiscal year.

There are a few options you can use depending on your situation and the cause.

1. Void the Time and Materials invoice

 NOTE: If the invoice is in Status 4–Paid, you must first void the payment before voiding the invoice.  

1. Open the 5-2-2 Payroll Records screen and display the record you want to void.
2. From the Costs menu, select Job Costs.
3. Select the first Record# listed and click the Drill Down button to open 6-3 Job Costs.
4. In the Time and Materials Billing section, note the Invoice Rec#.
5. Repeat steps 2–4 for each job cost associated with the payroll record.
6. Open 3-2 Receivable Invoices/Credits.
7. In the Data Control box (upper-left corner), enter each Invoice Rec# from step 4 and press ENTER.
8. From the Edit menu, select Void Invoice.
9. Click Yes on the next three prompts confirming the changes.

2. Reset billing status and recreate the Time and Materials invoice

1. Open the 5-2-2 Payroll Records screen and display the record you want to void.
2. From the Costs menu, select Job Costs.
3. For each job cost:
   • Select the Record# field and click the Drill Down button to open 6-3 Job Costs
   • Change the Billing Status to 1–Open
   • Click File and Save
4. Create and post a new Time and Materials Invoice from the open job costs.
5. Open 3-2 Receivable Invoices/Credits and display the newly posted invoice.
6. From the Edit menu, select Void Invoice.
7. Click Yes on the next three prompts confirming the changes.

You can now void the payroll record or Accounts Payable invoice.

3. Change the default period to match the T&M Invoice

1. Back up your company data folder.
2. Go to Menu 1-6 Period/Fiscal Year Management and Change Period.
3. Set the default period to match the original Time and Materials invoice posting period.
4. Open 3-2 Receivable Invoices/Credits and locate the Time and Materials invoice.
5. From the Edit menu, select Void Invoice.
6. Click Yes on the next three prompts confirming the changes.

4. Ledger-only adjustment with no impact on the Time and Materials invoice

Use this method if you don’t want to affect the Time and Materials billing and only need to correct the general ledger.

1. Open 3-5 Jobs (Accounts Receivable).
2. Create a new job called "Adjustments" and (optionally) a new cost code with the same name

     Do the following for each incorrect payroll record:

1. Click Go to Transaction at the bottom of the screen
2. Click Edit and Copy Transaction
3. Click File and New Record
4.  Click Edit and Paste Transaction
5. Reverse all debits and credits
6. Optionally, add REV to the end of the Check# in the Transaction# field
7. Change the posting period to the incorrect period
8. Click File and Save
9. Input the new job and cost code with the full amount as a negative
10. Click File and Save
11. Return to the original payroll record and click Go to Transaction
12. Repeat the copy/paste process
13. Use the correct posting period
14. Enter the same job and cost code with the positive amount
15. Click File and Save

Repeat for each payroll record posted in the wrong period

How do I Void a Payment for an Accounts Receivable Invoice?
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