Set up the bonus as an Other Pay

1. Select PR, Utilities, Maintain Other Pays.
2. Click New.
3. For Method, select Variable, entered on time card.
4. For Category, select Individual.
5. Select the appropriate debit account.
6. Select the appropriate taxable checkboxes.
   • Select FWT Taxable. Consult your tax advisor about state withholding requirements.
7. Select Add to gross.
8. Under Active, select Always.
   • You can use the bonus check date in the From and To fields instead of selecting Always.
9. Click Save.

Add the Other Pay to employees

1. Select PR, Employees, Maintain Employees.
2. Select the employee.
3. Click Other Pays.
4. Select the bonus Other Pay.
5. Click Accept, then OK.
6. Click Save.

Exclude regular deductions or Other Pays

You can temporarily inactivate these items for all employees or individual timecards.

Inactivate items for all employees

1. Select PR, Utilities, Maintain Deductions or Maintain Other Pays.
2. Change the Active settings to an expired date.

Inactivate items for individual employees

1. Select PR, Processing, Time Card Entry.
2. Click Ded/OtherPay.
3. Clear the deductions or Other Pays you want to exclude.
4. Repeat for each employee receiving a bonus.

Note: Reactivate deductions and Other Pays before processing your next regular payroll.

Inactivate direct deposit for a physical check

1. Select PR, Employees, Maintain Employees.
2. Click Direct Dep.
3. Clear the Active checkbox.

Note: Reactivate the direct deposit before processing the employee's next regular payroll.

Create the bonus timecard

1. Select PR, Processing, Time Card Entry.
2. If prompted to use a Standard Time Card, select No.
3. Select the bonus Other Pay in the Earnings field.
4. Enter the bonus in Gross Pay.
   NOTE:

   To pay a specific net bonus, gross up the net value check to account for taxes and deductions.

5. Click Accept.
6. Click Save.
7. Use Ded/OtherPay to exclude any unwanted pre-tax deductions.

Calculate the bonus payroll

1. Place regular Standard Time Cards on Hold, if needed.
2. Select PR, Processing, Automatic Payroll Calculation.
3. Calculate the bonus timecards.
4. Select Yes to print the Payroll Register.
5. Review the Payroll Register for accuracy.

Print the bonus checks

1. Select PR, Processing, Print Payroll Checks.
2. Print the bonus checks.

Restore regular payroll settings

Reactivate any settings you temporarily changed:

• Deductions
• Other Pays
• Direct deposit
• Standard Time Cards