1. Select PR, Utilities, Maintain Other Pays.
2. Select the New button on the toolbar.
3. In the Method field select Variable, entered on time card.
4. In the Category field, select Individual.
5. Select the appropriate Debit account.
6. Select the appropriate taxable check boxes.
    NOTE: Select FWT Taxable. Verify with your tax advisor for clarification on state taxable withholding. 
7. Select the Add to gross check box.
8. In the Active section, select Always. The Active date is based on your computer date.
   • You can also use the check date of the bonus check to define the From and to fields
9.  Select Save.

1. Open PR, Employees, Maintain Employees.
2. Select the appropriate employee.
3. Select Other pays.
4. Select the new Other pay, then select Accept and OK.
5. Save your changes.

If you wish to inactivate regular deductions or other pay for the bonus checks, there are two options available.

To inactivate for all employees

1. Go to PR, Utilities, Maintain Deductions (or Maintain Other Pays).
2. Change the Active parameters to an expired date.

To inactivate during timecard entry

1. In PR, Processing, Time Card Entry, select the Ded/OtherPay button in the upper right.
2. Uncheck the deductions or other pays you wish to inactivate.
3. Repeat the steps for each employee receiving the bonus check.

 NOTE: Activate the deductions and other pays before processing the next payroll. 

1. Go to PR, Employees, Maintain Employees.
2. Select the Direct dep button.
3. Remove the checkmark from the Active checkbox.

 NOTE: Activate the direct deposit for each employee before processing the next payroll. 

Create the timecard

 NOTE: To calculate a net amount bonus check, gross up the net value check to increase the employee's gross pay less taxes and deductions.

1. Open PR, Processing, Time Card Entry.
2. If prompted to use a Standard Time card select No.
3. In the Earnings field, select the new other pay from the drop-down list.
4. Enter the total amount in the Gross pay field.
5. Select Accept.
6. Select Save.
7. Inactivate any pre-tax deductions by selecting the Ded/Other pays... button. We don’t recommend using Manual Payroll Calculation for this step. 
    CAUTION: Pre-tax deductions removed or calculated during Manual Payroll Calculation don’t update taxable wages. People often miss this step, causing reconciliation issues and incorrect tax reporting.  

Calculate the timecard

 NOTE: To exclude standard time cards from calculating, select the Hold button in the upper right corner of the standard time card.  Click the Release button on the standard time card after you’ve processed the bonus check.

1. Perform an automatic payroll calculation using PR, Processing, Automatic Payroll Calculation.
2. Select YES to print the Payroll Register.
3. Verify the information is correct.

Print the bonus check

1. Go to PR, Processing, Print Payroll Checks to print your checks. 

 Activate deductions, other pays, and direct deposit

• Activate any deductions, other pays, and direct deposit that you previously inactivated