Post all entries

Confirm that you post all related entries in Accounts Receivable, Billing, Contracts, and Job Cost before proceeding.

Unapply Accounts Receivable cash receipts and void the invoices

   Print the Invoice Register Detail report to find invoices

1. Go to Accounts Receivable, Reports, Receivable Registers, Invoice Register Detail.
2. Click OK in the Data File Selection window.
3. In the Beginning date box, type a date before the contract start date.
4. In the Ending date box, type a date at least a month into the future.
5. Add conditions to show invoices on the item:
   1. Click Conditions.
   2. In the Condition Selection window, click Add.
   3. In the Add Conditions window, verify you select the AND option.
   4. Select Contract in the Field list. Verify the Operator is Equal to. Enter the contract ID in the Value box.
   5. Click OK.
   6. In the Condition Selection window, click Add.
   7. In the Add Conditions window, verify you select the AND option.
   8. Select Contract Item in the Field list. Verify the Operator is Equal to. Enter the contract item in the Value box.
   9. Click OK twice.
6. Click Start.

Adjust Receivables to unapply cash receipts and void invoices

1. Go to Accounts Receivable, Tasks, Adjust Receivables.
2. Enter the Customer.
3. Change the View to All activity.
4. Do the following steps for each cash receipt applied to an invoice from the above report.
   1. Select the cash receipt you want to unapply.
   2. Enter the cash receipt date in the Acct Date box.
   3. Click Unapply.
   4. Click Yes to unapply the receipt.
   5. Repeat for each cash receipt you need to unapply.
5. Void each invoice on the report.
   1. Select the invoice you want to void.
   2. Enter the accounting date in the Acct date field.
   3. Click Void and Yes to reinstate the invoice into Billing.
      
      NOTE:

      Billing can only reinstate one invoice for the contract. If there are multiple, only reinstate the first invoice into Billing.

   4. Repeat these steps for each invoice you need to void.   
6. Click Finish, Start.
7. If prompted to post entries, click Yes.

Enter a reversing change order on the item

1. Find out the amount of the change order needed.
   1. In Contracts, select File, Open Contract.
   2. Select the item you want to unapprove.
   3. Click the Contract Totals tab.
   4. Note the amount in the approved changes total.
2. Enter a reversing change order for the amount in the approved changes.
   1. With the contract open, from View, select Change Orders.
   2. From Edit, select Add Change Order.
   3. Enter a change order number for the new change order.
   4. Click OK.
   5. In the Change Order Description field, type Reversal. Enter the reversal date in the Date of revision field.
   6. From Edit, select Add Change Order Item.
   7. Select the contract item to unapprove from the list, and click OK.
   8. In Change Order Item Description, type Reversal.
   9. Enter the amount needed to zero out the approved changes on this item in the Amount field. Click the Amounts tab to enter reversal amounts for each cost type.
      
      NOTE:

      Enter the amount as the opposite value of the original entry. For example, if the original entry was positive, enter a negative amount to create the reversal.

   10. From Edit, select Approve Change Order.
   11. Click Yes when asked if you want to continue.

Unapprove the contract item

1. From Tasks, select Unapprove Contract Items.
2. If prompted, click Yes to the warning if you’ve posted in all the applications.
3. Click , select your contract, and click OK.
4. Select the item you want to unapprove. To unapprove multiple contract items on this same contract, hold the CTRL key as you select them.
5. Click Unapprove.
6. Click OK in the One item was unapproved message.
7. Click Finish.

How do I delete or void a change order in Project Management?