Warning: You can use this option if the lease has not been amended. If you delete a lease that has been amended, you may need a file fix to correct it. The exception to this is if you're following How do I remove or delete properties from Property Management? to remove the entire property. Follow the steps below to determine whether a lease has been amended:

1. In Property Management, from the Tasks menu, select Manage Leases, Change Lease.
2. In the Lease list, select the appropriate lease ID with the number 0 in parentheses after the lease ID.
3. Click the Lease History button to view if there have been any lease amendments.

Note: The steps to delete a lease from your database depend on the status of the lease. To determine the lease status, from the Tasks menu select Manage Leases, Change Lease, General tab, Dates/Status tab. Verify the status in the Lease status box.

A current lease must be terminated and moved to historical status before it can be deleted:

1. Use File Tools (Tools, File Tools) to make a backup of your Property Management files. See How do I use File Tools to back up data files? for more information.
2. Terminate the lease with a current status, and move it to historical status: 
   1. From the Tasks menu, select Manage Leases, Terminate Lease.
   2. Click New Termination. All current leases appear in the list. Select the appropriate lease and then click OK.
   3. In the Terminate Lease window, click Reconcile Account to reconcile the lease to a 0.00 balance.
      • For detailed information on using Reconcile Account, click Help in the Terminate Lease - Reconcile Account window.
   4. Click OK and then click End Lease.
   5. Enter the appropriate dates in the Terminate Lease - End Lease window and click OK.
      • For a description of each date box, click the ? button in the upper-right corner of the window and then click one of the date boxes.
   6. In the Terminate Lease window, click Move to History.
   7. In the Terminate Lease - Move Lease to History Status window, verify the Net due tenant and Net due company boxes are both at a 0.00 balance and then click OK.
   8. If this is the last lease that the tenant is associated with, you receive the following message: "Last lease for tenant [Tenant name]. Move tenant to a Closed status?" If this tenant will no longer be associated with any lease again, click Yes. If you need to use this tenant on any future leases, click No, and then click Close.
3. Review the Detailed Aged Receivable report (Reports, Collections, Detailed Aged Receivable) to verify that the lease balance is zero and that no open items exist.
4. Run Clear Paid Items for the leases you want to delete. See How do I run Clear Paid Items in Property Management?
5. Delete the terminated lease.
   1. From the Tasks menu, select Manage Leases, Change Lease.
   2. Select the lease you just terminated and moved to historical status. Click the General tab, Dates/Status tab and verify that the status of the lease in the Lease status box is Historical.
   3. If you are sure you do not want this lease in your database any longer, click the X button to delete the lease.
   4. The following message appears: "Open items may exist for this lease. Review the Detailed Aged Receivable Report (Reports, Collections, Detailed Aged Receivable) before deleting a lease to verify no open items exist for the lease." If you reconciled the lease to a 0.00 balance in step 2.3. above, click OK.
   5. When the message "Delete this lease?" appears, click Yes.

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