When you print the form, the system saves the form code settings. Later, if you pick the same form code for the same company, the system loads those settings.

What gets saved for each form code:

• Sort options
• Main panel selections
• Messages
• Number of copies
• Collation setting
• Multi-part
• Printer

Report Paths and File Naming Behaviour

• Report paths and file names depend on the selected form code and template type
• Settings save automatically after selecting Print or Preview
• Form codes link to template types (Preprinted, Plain, Marbled, Dot Matrix) rather than specific reports
• Form codes aren't user-specific
• The system creates a report folder only when:
  • Modifying the form in Crystal Reports Designer, or
  • Processing the form in Report Manager
• Standard form codes don't retain printer settings
  • Create a new form code to save printer settings
• Edit the form codes by clicking Designer in:
  • The Print Options window, or
  • Report Manager
• For more information, click Help in Report Manager

File Path Examples for Sales Order Invoice Printing

• Standard form code, Preprinted Laser template
  ..\Mas90\Reports\SO_Invoice1.rpt
• Standard1 form code, Plain template
  ..\Mas90\Reports\SO_Invoice2.rpt
• Standard2 form code, Marbled template
  ..\Mas90\Reports\SO_Invoice3.rpt
• Standard3 form code, Dot-Matrix template
  ..\Mas90\Reports\SO_Invoice4.rpt

File Path Examples When Using Crystal Reports Designer or Report Manager

• Standard form code, Preprinted Laser template
  ..\Mas90\MAS_xxx\Reports\SO_InvoicePrinting\Standard\SO_Invoice1.rpt
• Standard1 form code, Plain template
  ..\Mas90\MAS_xxx\Reports\SO_InvoicePrinting\Standard1\SO_Invoice2.rpt
• Standard2 form code, Marbled template
  ..\Mas90\MAS_xxx\Reports\SO_InvoicePrinting\Standard2\SO_Invoice3.rpt
• Standard3 form code, Dot-Matrix template
  ..\Mas90\MAS_xxx\Reports\SO_InvoicePrinting\Standard3\SO_Invoice4.rpt

• The system selects modified forms first by company code
• If it doesn’t find a form, it checks the next level
• When no modified forms exist, it uses the standard form
• Form selection follows this order
  • ..\Mas90\MAS_xxx\Reports\\\
    • For example: ..\Mas90\MAS_ABC\Reports\SO_InvoicePrinting\Standard1\SO_Invoice3.rpt
  •  ..\Mas90\MAS_xxx\Reports\
    • For example: ..\Mas90\MAS_ABC\Reports\SO_Invoice3.rpt
  • ..\Mas90\MAS_System\Reports\\\
    • For example: ..\Mas90\MAS_System\Reports\SO_InvoicePrinting\Standard1\SO_Invoice3.rpt
  • ..\Mas90\Reports\
    • For example: ..\Mas90\Reports\SO_Invoice3.rpt

• The system saves printer settings for each form code
• First time you use a form code, it picks the Windows default printer
• If you choose another printer, that one becomes the default for that form
• Reports without a name, like Sales Journal, always use the Windows default printer
• Printer dialogs don’t force settings like landscape. The form decides the layout
• For example: if the printer is landscape, and the form is portrait, it prints in portrait
• To switch to landscape, click Printer Setup and change orientation
• The system saves your new orientation automatically

The Add New Format window imports form codes or report settings for Report Manager.
 NOTE: You can’t create form codes in Report Manager. Define them first in the module’s print options window. 

How to Create One Form Code for All Users

1. Open Library Master, Setup, then Report Manager.
2. Choose the module and form, like Sales Order or Invoice Printing.
3. Click Maintain.
4. Select a form template if prompted.
5. In Add New Format, pick Standard in the Form Code field.
6. Click Proceed to open the Maintain window.
7. Select the form code.
8. Click Design to edit in Crystal Reports Designer.
9. Save your changes.

How to Set Up Form Codes for Different Users

1. In the form printing window, create form codes for users needing different settings.
2. Open Library Master, Setup, then Report Manager.
3. Choose the module and form, then click Maintain.
4. In Add New Format, check All Codes.
5. Select the company code.
6. Click Proceed to open the Maintain (xxx) window.
7. Select the form code.
8. Click Design to edit in Crystal Reports Designer.
9. Save your changes.

How to Use One Form Code for Multiple Users (If Multiple Codes Exist in Form Printing)

1. Create unique form codes for users needing different settings.
2. Open Library Master, Setup, then Report Manager.
3. Choose the module and form code.
4. In Add New Format, check All Codes.
    NOTE: Don’t add users’ form codes in Report Manager. Follow the steps below if extra codes exist. 
5. Select the company.
6. Click Proceed to open the Maintain (xxx) window.
7. Select (All) form code.
8. Click Copy, then:
   • Click Copy To and choose the form code, or
   • Check All Codes, select the company code, and click Proceed

How to Use One Form Code for Multiple Users (If Multiple Codes Exist in Report Manager)

1. In Windows Explorer, go to ..\Mas90\MAS_xxx\Reports\.
   Example: ..\Mas90\MAS_ABC\Reports\SO_InvoicePrinting\.
2. Back up the ..\ folder and all subfolders.
   Note: This backs up all custom .RPT files for the company.
3. Rename or delete all ..\ folders.
   Example: ..\Mas90\MAS_ABC\Reports\SO_InvoicePrinting\Standard1\.
4. Users now print the same form from ..\Mas90\MAS_xxx\Reports\.
5. To edit the form, open Report Manager, select (All) form code, and click Design.