Choose an option below based on whether or not you can void the check that you need to correct.

Void and reissue the corrected check

Correct your certified payroll setup

How to set up a certified payroll.

Verify the check status

Use Cash Management to confirm the check status is Open.

Void the check

1. Void the check with the following selections:
   • Retain this check as new
   • Use original accounting date
   • Use original check date

Optional: Create a reimbursement

If the changes result in different wages or taxes, create a back-pay reimbursement deduction. Otherwise skip this step.

1. Go to Payroll, Setup, Deductions.
2. Type Back Pay, press TAB. Enter a description and press ENTER.
3. In the Deduction type list, select Normal.
4. In the Calc method list, select Flat amt.
5. Click Save and then Close to exit.

Reissue the check

1. Go to Payroll, Tasks, Enter Checks.
2. Enter the check information, and click Check Info. Note the current net check amount.
3. Change any pay rates that apply to the certified job.
4. Click Process, select the appropriate calculation frequencies, and click OK.
5. Verify taxes, deducts, and fringes.
6. Before printing the check, review the tax, deduct, or fringe amounts. Changes can occur due to the corrections. If you have made deposits, the new check can calculate new amounts. Discuss with your tax advisor how to manage the differences. Make new deposits and/or corrections to tax forms, if needed.
7. If the net pay changed, click Deduct, click List, select Back Pay, and click OK.
8. Type the difference between the current check net and the original check net in the Amount column.
9. Press TAB and click Process to save the changes made to the check.
10. Click Check Info and verify the check net matches the original check net.
11. Click Cancel.
12. Click Manual and enter the original Check number and Check date. If this was a Direct Deposit, either enter a dummy check number or skip this step.
13. Click Accept check and Finish.
14. If you chose to reissue the check as a direct deposit, generate the direct deposit.
15. Post the check.
16. If you changed the reconciliation status in Cash Management, revert it to the original status.

Optional: Reverse the Back Pay deduction

Complete these steps if you used the reimbursement on the reissued check. If you didn't, skip this section.

1. Go to Payroll, Tasks, Enter Checks.
2. Enter the Employee and Period end date for the back-pay.
   • To issue the back pay on a future check, enter the period end date for the future date.
3. Click Deduct.
4. Click List, select Back Pay, and click OK.
5. Type the amount owed to the employee from the original check as a negative dollar amount.
6. To issue the back pay on a future check, click Accept Check. Click Finish and continue your normal weekly payroll workflow. To issue the back pay using the original pay period, continue to the next step.
7. Click Process to save the changes made to the check.
8. Click Accept check and click Finish.
9. Print and post the check.

Alternate workaround

If you can't void the check, use the Aatrix State Specific reports to produce certified reports with the correct wages. Access the reports in Payroll, Tasks, State eFiling and Reporting.

• You can edit the fields in blue, and manually add a missing employee's certified information.
• Information you manually add to the Aatrix Certified report doesn’t save in Sage 300 CRE.

How do I change my time to certified after posting?