How do I use the Change Entries task in Job Cost?
Description
Cause
Resolution

Follow these steps to change entries:

  1. In Job Cost, select Tasks, Change Entries.
  2. In the Change Entries Options window, select the order to display the entries: Job or Batch. Click OK.
  3. Use the vertical scroll bar, Page keys, or arrow keys to move to the entry to delete or change.
    • To delete the entry, click Delete. Make sure to delete the debit and credit sides. If the entry does not have a credit account, the corresponding credit entry will also need to be deleted.
    • To change the entry, move the cursor to the appropriate field, replace the contents with the correct contents, press Enter, and click Save Changes. Answer Yes to the prompt asking you to accept the delete or change.
  4. Repeat step 3 until you have made all required changes.
  5. When done, click Totals to verify the net amount of the changes.
  6. Click Finish.
  7. Change the print options as necessary, and then click Start.
  8. Review the Change Entries Journal to verify your changes.

NOTE: In some instances, Change Entries will create out of balance batches that will not post in General Ledger. Please see article 46399 linked below "Job Cost Change Entreis posted an out of balance batch but it will not post in General Ledger". The best recommendation is to correct entries in the interfacing applications or in Enter Direct Costs to avoid out of balance batches.

DocLink: Can I use Change Entries in Job Cost to correct accounting dates?
DocLink: Job Cost Change Entries posted an out of balance batch, but GL will not post it.
Defect ID
Steps to duplicate
Related Articles