To enter job-related costs in Enter Direct Costs:

1. In Job Cost select Tasks, Enter Direct Costs.
2. Enter the information in the entry grid. The required fields are Job, Extra (if used), Cost Code, Category (if used), Amount, Transaction Date, Accounting Date, Debit, and Credit Accounts. Entering a positive cost amount increases the costs on the job. Entering a negative amount decreases the costs on the job.
   Note:
   1. If the amount is positive, the debit account in General Ledger increases and the credit account decreases.
   2. If the amount is negative, the debit sends to General Ledger as a negative debit, which decreases the amount on that account. The credit sends to General Ledger as a negative credit, which increases the amount on that account.
   3. See How do debits and credits appear on different General Ledger reports and inquiries? for more information.
      Tip: To decrease a Work-in-Progress (WIP) asset account balance, enter a negative in the Amount column and enter the asset account number in the Debit Account field.
3. Complete the line. Click Save Line.
4. Repeat steps 2 and 3 for each additional line of entry.
5. Click Totals to review the total amounts.
6. Click Finish and Start.
7. Review the Direct Costs Journal to verify totals and check for errors.

To enter non-job-related costs in Enter Direct Costs:

1. In Job Cost select Tasks, Enter Direct Costs.
2. Click GL Only. This allows you to enter non-job-related entries in Job Cost and send them to General Ledger.
   Note: If the entry does relate to a job, click JC Entries to add the job information.
3. Enter the information into the grid. The required fields are Amount, Transaction Date, Accounting Date, Debit, and Credit Accounts.
4. Complete the line. Click Save Line.
5. Repeat steps 2 and 3 for each additional line of entry.
6. Click Totals to review the total amounts.
7. Click Finish and Start.
8. Review the Direct Costs Journal to verify totals and check for errors.

Notes:

• If you interface with General Ledger, the debit and credit totals must equal unless you select the No check box in the Force Zero Proof area in GL Settings in General Ledger (File, Company Settings, GL Settings).
• The Enter Direct Costs task does not interface in any way with Cash Management.
• When you enter a Standard Item for the current line, the Unit Cost or Amount, and Description prefill from the Standard Item setup in Billing.
• If you use group cost codes (for example 03-000), you can only enter direct costs to the individual cost codes within a group. When you post the entries, the group cost code totals update.
• To make beginning balance adjustments in Job Cost or cost entries that do not affect General Ledger, enter the same account for both Debit, and Credit Accounts.
• Extra: This column displays only if you are tracking extras and have already entered a job that has at least one extra attached. If the column displays but the entered job has no extras, the column is bypassed. You can change this column's title in the Custom Descriptions window.
• GL Only entries are used for non-job-related entries OR to break down a job-related cost into multiple credit accounts. For example, a labor cost may need to credit multiple tax accounts but only debit the job-related cost account.
• If moving Cost Entries from one job to another job, you do not need to enter a GL Credit account.  (Do not Change the Debit Account which prefills.)