Option 1: Remove any auto pays from the employee record

1. From the Setup menu, select Employees.
2. Enter the Employee ID and then press ENTER.
3. Click Pays.
4. Clear the Auto check box for all pays.
5. Click Accept line and then click Accept Table.
6. Click Save and then click Close.

Option 2: Create a terminated pay group

1. From the Setup menu, select Pay Groups.
2. In the Pay Group column, type Terminated.
3. Enter a description, pay expense prefix, salary hours, and bank account.
4. Click Accept line and then click Accept table.
5. Enter this pay group in the Pay group field on the employee (Setup, Employees, General).

Option 3: Change the terminated employee warning level

Note: If the Rehire date is later than the Termination date (Setup, Employees, Misc Info), Payroll considers the employee active. No terminated employee warning appears when you enter earnings.

1. From the File menu, select Company Settings, PR Settings.
2. In the Terminated employee warning level, select Soft warning or Hard warning.
   • Soft warning - A message appears warning you that a termination date was entered in the employee's setup; however, the check will still be processed.
   • Hard warning - A message appears warning you that a termination date was entered in the employee's setup and that the entry can not be processed. This includes auto pays.
3. To save the changes, click OK.

How to process an employee's final paycheck