Reverse a Receipt of Invoice transaction:

• Wrong quantity invoiced
• Wrong unit cost invoiced
• Message on Purchases Clearing Report, *** Over Invoiced ***
• The Drop Ship purchase order has the wrong vendor
• Wrong Invoice number entered

Steps to Reverse a Receipt of Invoice Entry

1. Open Purchase Order, Main menu, Receipt of Invoice Entry.
2. Click # to select the next receipt number or enter a new/different invoice number.
   • Note: The invoice number must differ from the original
   • You can append a character to the original (for example, 1234567C)
3. Select Purchase Order.
4. Enter Invoice Number.
5. Click Lines tab.
6. Choose:
   • Click Yes to invoice complete purchase order (all lines)
   • Click No to enter lines manually
7. Select Line.
8. Enter a negative quantity in the Invoiced field.
9. Click OK.
10. Repeat for all lines.
11. Click Totals tab.
12. Confirm the invoice amount is negative.
13. Click Accept.
14. Click Printer icon to print or preview the register.
15. Click Yes to update the register.

This creates a credit invoice in Accounts Payable. For help with applying the credit, see Use a zero-dollar manual check to apply credit memos to invoices.

Additional information

If you reverse a Drop Ship invoice due to a wrong vendor, update the original purchase order's vendor and re-invoice.