Reasons to reverse a Receipt of Invoice transaction:

• Wrong quantity invoiced
• Wrong unit cost invoiced
• Message on Purchases Clearing Report, *** Over Invoiced ***
• Wrong vendor was entered on Drop Ship purchase order
• Wrong Invoice number entered

To reverse or undo a PO Receipt of Invoice posting, enter and post a negative Receipt of Invoice Entry posting:

1. Open Purchase Order, Main menu, Receipt of Invoice Entry
2. Click # button to select the next receipt number or enter a new or slightly different invoice number
   • Note: The invoice number used cannot be the same as that of the original Receipt of Invoice posting
3. Select, Purchase Order
4. Enter, Invoice Number; youu may use the original invoice number as long as you append it with a character that differentiates it from the original. For example if the original is 1234567, enter 1234567C.
5. Click, Lines tab
6. Select one of the following options:
   • Click Yes to Invoice Complete Purchase Order to display all lines
   • Click No if to manually enter the lines
7. Select, Line
8. Enter a negative quantity in the Invoiced field
9. Click, Ok
10. Repeat for all lines
11. Click, Totals tab
12. Confirm that the invoice amount is negative
13. Click, Accept
14. Click, Printer icon to print or preview the register
15. Click, Yes to Update the register

This creates a credit invoice in Accounts Payable. For additional assistance in applying the credit to the invoice, see article How to apply credit memos to Accounts Payable invoices by creating a zero dollar Manual Check.

Additional Information: Note: If you are reversing an invoice for a Drop Ship purchase order due to a wrong vendor enter on the purchase order, you can now change the vendor associated with the original purchase order and re-invoice.

DocLink: How to apply credit memos to Accounts Payable invoices by creating a zero dollar Manual Check