This solution is for cases when voiding and reissuing the check in Payroll is not a recommended option.

Issues to consider:

• When you void a prior year check in Payroll, your W2s have been issued. Taxes, Deductions and Fringes may have changed since the original check was issued.
• Subject to Amounts on the checks may be different because of limits. Subject to amounts are not accessible for you to change. Recalculate Subject to may not work on checks with a negative Subject to amount.
• Job Cost jobs and General Ledger periods may have closed.

Adjust Cash Management and Accounts Payable:

In Cash Management, enter an addition adjustment to offset the original check, then enter an invoice and print a check in Accounts Payable to replace the original check.

When you reconcile your bank statement, clear the original check together with the addition adjustment, and clear the new check when the check issued to the employee clears your bank.

To enter an addition adjustment to offset the original check:

1. Go to Cash Management, Tasks, Edit Register.
2. Select the correct bank account and click OK.
3. In the Date column, enter the accounting date for the adjustment.
   Note: Press TAB or use your mouse to move your cursor to different columns.
4. In the Type column, select Adj.
5. In the Description column, type a description for this transaction.
6. In the Addition column, type the amount of your transaction. Make this the same amount as the original check.
7. Press TAB or click the Detail button, (...>).
8. Select a clearing account for the GL credit account.
9. From the Type list, select one of the available options as appropriate. The Type list in the detail window is optional and used for reporting purposes only.
10. Click OK to return to the main Edit Register window.

Cut a check from Accounts Payable:

1. Go to Accounts Payable, Tasks, Record Manual / Print Quick Checks.
2. Print a Quick Check to reprint the check.
   Note: Use Manual Check if you are going to hand write the check or do not want to print the check from the software.
3. Enter the Bank, Check number, and Check Date for the check you want to print.
4. Select a Summary Vendor (often named One Time vendor).
5. Enter the Employee Name and Address.
6. In the Amount enter the amount matching the Adjustment from Step 6 above.
7. Enter a new invoice.
8. In the distribution grid use the clearing account from Step 8 above for the Expense account.
9. Click Accept Dist and Accept Invoice.
   Note: If you tab through or press enter while entering the Distribution the distribution will be accepted.
10. Click Print Check and Finish.